Admin Assistant

5 days ago

Kuantan, Pahang, Malaysia Waterworld Network Sdn Bhd Full time
  1. Administrative & Office Support

. Manage daily administrative tasks such as filing, data entry, scanning, and document control.

. Handle incoming calls, emails, deliveries, and general correspondence.

. Prepare reports, meeting minutes, memos, and internal communications.

. Maintain office supplies, stationery inventory, and coordinate with external vendors.

  1. HR & Payroll Support (if required)

. Assist in staff attendance tracking, leave applications, and preparation of shift schedules.

. Maintain and update staff training records for food safety, GMP, hygiene, and production procedures.

. Support onboarding activities for new employees, including document collection and orientation scheduling.

  1. General Coordination & Communication

. Coordinate and support communication between Production, Warehouse, QA, Purchasing, and Management teams.

. Assist managers with administrative tasks, documentation, and project coordination.

. Ensure smooth and efficient information flow across all departments.

  1. Branch Audit & SOP Compliance (Additional Responsibility)

. Work with the team to ensure accurate stock reporting across all branches.

. Assist in conducting or supporting internal audits for branches (documentation checks, stock accuracy, compliance records).

. Follow up with all branches to ensure company SOPs are implemented and adhered to.

. Prepare summary reports on audit findings and SOP compliance for management review.

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