PA - Executive Assistant (Mandarin Speaker Required)

We are a Singapore-based Family Office representing high-net-worth clients with global investment interests. Our team works closely with leading private banks, financial institutions, and wealth specialists to manage and grow multi-million-dollar portfolios.

As part of our continued expansion, we are seeking a polished, discreet, and highly capable Executive Assistant / Personal Assistant to support an individual Family Office Investor who serves as the key bridge between clients and the principal investment company.

Position: Executive Assistant/ PA (Family Office)

Location: Denai Alam, Shah Alam

The Executive Assistant / PA will play a crucial role in managing the Investor's day-to-day operations, supporting client relationships, coordinating with private bankers, and participating in high-level social and business engagements.

This role requires flexibility, strong communication skills in English and Mandarin, and the ability to represent the Family Office in both professional and social environments.

Responsibilities:

Executive & Administrative Management

• Provide full administrative, personal, and operational support to the Family Office Investor / Director.
• Manage schedules, appointments, travel bookings, itineraries, and meeting coordination.
• Prepare documents, reports, and expense summaries; handle confidential materials with discretion.
• Assist with basic financial administration and follow-up on key action items.
• Assist in the preparation and maintenance of investment profiles and portfolio reports, ensuring all documentation is accurate, organized, and readily accessible.

Client & Banker Engagement

• Act as liaison between the Investor / Director and private bankers, brokers, consultants, and HNW (High-Net-Worth) clients (USD 5M+).
• Support relationship-building with Singapore banks and financial institutions.
• Participate in client meetings, ensuring professional representation at all times.

Event & Hospitality Support

• Attend client dinners, networking events, and business entertainment sessions (primarily weekday/weekend evenings).
• Engage confidently in social settings and consume alcoholic beverages when required for client networking.
• Ensure polished presentation and maintain a warm, outgoing, and professional presence.

Travel Coordination

• Accompany & Transport the Investor / Director on business travel within Malaysia and to selected overseas destinations.
• Provide on-site support for meetings, events, and client engagements

Requirements:

• Diploma/Degree in Business, Finance, Management or related discipline (preferred).
• 3–5 years' experience in private banking, wealth management, investment, or Family Office environments.
• Confident dealing one-to-one with high-net-worth individuals, especially from Hong Kong.
• Fluent in English and Mandarin (spoken & written).
• Well-groomed, professional, and comfortable with client-facing duties.
• Flexible with working hours; willing to attend evening & weekend events when required.
• Able to travel frequently with the Investor.
• Must possess own transport.
• Highly reliable, discreet, organized, and proactive.

What We Offer

• Opportunity to work directly with a Family Office Investor and HNW clients.
• Exposure to the private wealth and investment ecosystem in Singapore.
• Dynamic, fast-paced environment with regional travel.
• Competitive remuneration with additional allowances during business travel (if applicable).

Remuneration packages:

Basic: can go up to RM15K

EPF, SOCSO, EIS

Benefit:

Allowance: Yes

Working Days: Mon to Fri

Working Hours: 9am to 6pm

Job Type: Full-time

Pay: RM12, RM15,000.00 per month

Benefits:

• Professional development

Application Question(s):

• Do you have required background in wealth management, private banking or family office?

Work Location: In person