Leasing & Event Executive

2 days ago


Ipoh, Perak, Malaysia EADEPRO SDN BHD Full time

MAIN DUTIES, RESPONSIBILITIES AND ACCOUNTABILITIES

Leasing Coordination

  • Assist in sourcing, screening, and evaluating potential tenants.
  • Coordinate site visits, tenant meetings, and discussions on leasing requirements.
  • Support the preparation and issuance of tenancy documents including Letters of Offer, Tenancy Agreements, and renewals.
  • Maintain and update tenant information, rental records, and lease status reports.
  • Follow up with tenants on documentation, payments, deposits, and compliance matters.

Tenancy Administration

  • Track lease expiry, renewals, and terminations and notify relevant parties.
  • Ensure proper filing and documentation for all leasing records.
  • Coordinate with legal, finance, and property management teams on lease-related matters.
  • Monitor tenant fit-out progress, compliance with guidelines, and handover/handover-back procedures.

Event Planning & Coordination

  • Assist in developing and executing event concepts, campaigns, and promotional activities.
  • Coordinate event logistics including suppliers, décor, equipment, venue setup, and manpower.
  • Work with marketing teams on event promotion, social media posting, and digital content needs.
  • Ensure events run smoothly and meet objectives of traffic generation, branding, or tenant support.
  • Prepare event briefing notes, schedules, and post-event reports.

Tenant Relations & Support

  • Build positive working relationships with tenants and serve as a point of contact for daily operational matters.
  • Coordinate tenant participation in mall/venue events, promotional activities, and marketing campaigns.
  • Attend to tenant feedback and escalate issues to management when required.

Reporting & Data Management

  • Prepare leasing reports, event performance reports, and occupancy summaries.
  • Maintain updated information on available lots, rental rates, event schedules, and leasing progress.
  • Track event KPIs such as visitor engagement, leads, and sales results (if applicable).


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