Junior Payroll Specialist

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Persol APAC Business Support Services Full time 54,000 per year

Summary

The Finance Administrator role is responsible for the timely and accurate processing of all labour and payroll costing related data into a variety of business applications, raising of jobs and purchase orders, monitoring, reporting, invoicing and customer interface.

Procurement and Accounts Payable

  • Raises and closes job and PO numbers as required.
  • Approves AP invoices ensuring goods/services were received.
  • Maintains job and PO register monitoring PO's available funds.
  • Monitors progress and anticipated completion date for all jobs related to the project.
  • Reconciles open job and PO's report ensuring AP invoices were allocated accordingly.
  • Investigate and follow up all variances appropriately
  • Ensures procurement services are in line with divisional requirements, policies and procedures.
  • Follows up approved PO's where invoices have not been received.

Accounts Receivable

  • Processes and records financial transactions for projects, including invoicing and payment of accounts.
  • Ensures accounts receivable/invoicing processes are efficiently and effectively undertaken.
  • Prepares information for inclusion into the specified reports, ensuring information is correct, prepared to the agreed format and structure and completed within the given timeframe.
  • Completes cost to invoice reconciliation for the contracts that are based on a pass through arrangement.
  • Ensures information management systems are developed, implemented and utilised.
  • Store and file information promptly and readily retrievable when required, with the security of confidential or sensitive material assured.
  • Keeps relevant Business Unit Managers aware of problem debtors as appropriate
  • Raise and finalize all AR invoices
  • Investigate and follow up all variances appropriately.

Data Management, Administration and Reporting

  • Inputs data into finance/payroll system and ensuring accuracy.
  • Gathers and presents information in a timely manner, ensuring accuracy is maintained and presented in a format appropriate to the purpose.
  • Ensures written documentation is produced accurately, in the agreed format and in a timely manner.
  • Maintains Payroll and System Issues Registers.
  • Prepares required information for the auditors to assist with the annual audit/review process

Job Types: Full-time, Permanent

Pay: Up to RM4,500.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Work Location: In person

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