HR Assistant Manager
2 weeks ago
Key Responsibilities
1. Recruitment & Staffing
- Manage end-to-end recruitment for both local and foreign hires, including job postings, interviews, offers, and onboarding
- Collaborate with department heads to forecast hiring needs for both local and foreign hires
- Build partnerships with recruitment agencies, job portals, and government bodies (e.g., JTK, PERKESO, MyFutureJobs)
- Ensure fair, transparent, and timely recruitment processes
2. Foreign Worker Management
- Coordinate all processes related to foreign workers, including recruitment, permit applications, renewals, FOMEMA check-ups, accommodations, and repatriation
- Liaise with government agencies such as the Immigration Department, JTKSM, and KDN to ensure full compliance with employment regulations
- Maintain up-to-date documentation and records of all foreign workers
3. Employee Relations & Welfare
- Foster a positive work culture through effective communication, engagement programs, and conflict resolution
- Conduct disciplinary procedures and grievance handling in accordance with Malaysian labor laws
- Implement welfare initiatives for both local and foreign workers, including overseeing health & safety practices and benefits
4. Compensation & Benefits
- Oversee monthly payroll process by ensuring accuracy and timeliness
- Administer statutory contributions (EPF, SOCSO, EIS, PCB) and ensure compliance with local tax and labor laws
5. Compliance & Policies
- Ensure HR practices adhere to the Malaysian Employment Act, Industrial Relations Act, OSHA, and other relevant legislation.
- Review and update HR policies, employee handbooks, and SOPs regularly.
- Coordinate audits and ensure readiness for inspections from government bodies (e.g., JTK, PERKESO, DOSH).
6. Performance Management & Training
- Conduct briefings and orientation programs for new employees, including safety and company policies.
- Conducting performance reviews and KPI evaluations.
- Identify training needs and coordinate learning and development initiatives for continuous improvement.
Requirements and skills
- A bachelor's degree in Human Resources, Business Administration, or a related field
- 5+ years of experience in a similar HR role, preferably in a fast-paced, dynamic environment
- Strong understanding of HR best practices, policies, and employment legislation
- Excellent communication, interpersonal, and problem-solving skills.
- Required languages: English, Bahasa Malaysia and Mandarin. Candidates fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking management.
- Ability to work collaboratively as part of a team while also demonstrating strong independent work capabilities
- Proficiency in using HR-related software and systems
- A proactive, detail-oriented, and customer-centric approach
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