purchasing executive

1 week ago

Senai Johor, Malaysia EVERSPARK INDUSTRIES SDN BHD Full time

Main Responsibilities:

  • Source, compile, negotiate and evaluate the prices, specifications and terms of the products to support the optimal decision for purchase.
  • Actively monitor, plan and purchase the required products needed for replenishing in order to ensure sufficient stock for production requirement.
  • Liaise with internal stakeholders to understand raw material and packaging requirements and ensure consistent availability through to our suppliers.
  • Monitor and maintain inventory levels to optimize costs and minimize stockouts.
  • Process purchase order (PO) in system based on the SOP to allow timely and smooth operation process.
  • Process indent shipping documents, delivery, and unloading of goods to ensure the timely arrival of goods at the plant.
  • Evaluate supplier performance and resolve any issues or disputes.
  • Match invoices with purchase orders and submit to the accounts team in a timely manner to ensure the payments are within terms.
  • Obtain product registrations and relevant licensing to ensure compliance with regulatory requirements.
  • Compile required documents for machinery for the application of tax exemption.
  • Coordinate with the Quality Control, Accounts departments and suppliers, handle customer claims regarding products/services quality, quantity and/or delivery terms
  • Create and maintain vendor master record, ensuring they are properly documented and approved compliant with the Procurement Policy
  • Responsible for timely issuance of Purchase Orders to suppliers and get order acknowledgement within the expected turn-around time.
  • Generate reports necessary for updating Purchasing dashboard to track and maintain KPI's.
  • Managing the full cycle of procurement activities.
  • Assist Purchasing Manager to implement the factory audit process.
  • Maintaining accurate records of purchases, pricing, and other relevant data, and generating reports as required.
  • Responsible for any other duties as assigned by the superior from time to time and as and when necessary.

Competency Requirement:

  • Knowledge of ISO and documentation procedures.
  • Good interpersonal, communication skills and reporting skills.
  • Good Command of English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
  • Hardworking, multi-tasking, resourceful and proactive with sense of urgency.
  • Good computer skills – Microsoft Excel, Words, Power Point and etc.

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