Accounts Executive, Accounts Receivable

5 days ago

Bangsar South Kuala Lumpur, Malaysia ViewQwest Management Sdn Bhd Full time

Job Summary:

We are seeking a detail-oriented Accounts Executive, Accounts Receivable to manage billing operations, customer accounts, and payment reconciliation. This role is primarily back-office focused with moderate interaction with customers and the sales team. The ideal candidate will ensure billing accuracy, process invoices and credit adjustments, handle disputes, and support financial reporting.

Key Responsibilities:

Billing & Invoicing:

  • Validate customer contracts, purchase orders, and billing agreements before generating invoices.
  • Accurately prepare and issue invoices in a timely manner.
  • Ensure compliance with company policies, tax regulations, and accounting standards.

Customer Accounts & Dispute Resolution:

  • Process credit notes, refunds, and adjustments as needed.
  • Investigate and resolve customer billing disputes, coordinating with internal teams (sales, finance, and customer service).
  • Maintain accurate records of customer interactions and dispute resolutions.

Payments & Reconciliation:

  • Monitor accounts receivable transactions, ensuring timely payments from customers.
  • Post and reconcile customer payments, bank transactions, and adjustments in accounting systems.
  • Prepare AR aging reports and escalate overdue accounts when necessary.

Process Improvement & Reporting:

  • Identify and suggest improvements in billing and AR processes to enhance efficiency and accuracy.
  • Assist in internal and external audits related to AR functions.
  • Generate reports on outstanding balances, billing accuracy, and collection performance.

Requirements:

Education & Experience:

  • Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • 0-3 years of experience in Accounts Receivable, Billing, or a similar finance-related role.
  • Fresh graduates are welcome to apply.
  • Experience working with ERP/accounting software (e.g., SAP, Oracle, NetSuite, or similar).

Skills & Competencies:

  • Strong understanding of billing, invoicing, and AR reconciliation processes.
  • High attention to detail and accuracy in financial record-keeping.
  • Good problem-solving skills, especially in resolving billing disputes.
  • Ability to collaborate with internal teams and manage customer queries professionally.
  • Proficiency in Microsoft Excel and financial reporting tools.

Preferred Qualifications:

  • Knowledge of Malaysian tax regulations (e.g., SST) and accounting standards.
  • Experience in handling multi-currency transactions and working in an MNC environment.
  • Familiarity with credit control processes and debt collection strategies.

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