Stock Take Manager

Job Responsibilities

1. Strategic Planning & Governance

• Develop and implement the group-wide stock take strategy and governance framework, aligning with business goals and audit requirements.
• Formulate annual and long-term stock take plans, ensuring effective coverage of all retail outlets, distribution centers, and warehouses.
• Define, document, and enforce policies, SOPs, and internal control mechanisms to ensure consistency and compliance across all business units.
• Partner with Operations, and Internal Audit to strengthen inventory accuracy standards and minimize business risk.

• Lead quarterly stock governance reviews, presenting results, insights, and strategic recommendations to senior management.

• Stock Take Planning & Execution

• Oversee end-to-end execution of scheduled and ad-hoc stock takes, ensuring timeliness, accuracy, and operational readiness。

• Coordinate with Operations, Warehouse, and Finance teams to align on schedules, resources, and procedures.
• Ensure stock take teams (internal or outsourced) adhere to company policies, ethical standards, and accuracy benchmarks.

• Monitor execution performance across regions, identifying and addressing operational bottlenecks or compliance gaps.

• Inventory Accuracy & Shrinkage Management

• Lead post–stock take

• Formulate and drive shrinkage reduction strategies through collaboration with Operations, Loss Prevention, and Merchandising teams
• Ensure data accuracy and integrity in ERP, POS, and Warehouse Management Systems (WMS).

• Champion continuous improvement programs that drive higher stock accuracy, stronger controls, and better operational discipline.

• Process, System & Technology Enhancement

• Review and modernize existing stock take and inventory processes for scalability, automation, and efficiency.

• Work closely with IT and Finance to optimize system integration and data transparency between POS, ERP, and WMS platforms.
• Lead the adoption of digital tools (e.g., handheld scanners, AI-based counting analytics, real-time dashboards) to improve accuracy and speed.

• Evaluate and implement best practices and technology solutions to align with industry benchmarks.

• Leadership & People Development

• Lead and develop a high-performing Stock Take team, setting clear goals, performance standards, and accountability frameworks.

• Mentor regional and outlet managers to build ownership and awareness of stock accuracy and shrinkage control.
• Build a culture of integrity, precision, and collaboration across all stock take activities.

• Manage manpower planning, resource allocation, and succession planning to support sustainable department growth.

• Reporting, Insights & Management Communication

• Present comprehensive stock take performance reports and variance analysis to senior leadership and Audit Committee.

• Provide regular updates on inventory accuracy, shrinkage trends, compliance levels, and process improvement outcomes.
• Translate data insights into actionable strategies that improve profitability and operational efficiency.

Person Specifications Education & Qualification

• Candidate must possess at least a Diploma / Degree in Supply Chain Management, Logistics, Accounting, Business Administration or related field. Relevant Experience & Years of Service

Relevant Experience & Years of Service

• Minimum 8 years of experience in inventory control, audit, stock take management or retail operations within the retail or FMCG environment.
• Proven track record managing large-scale, multi-location stock take operations. Technical Skills, Professional Knowledge & Competencies
• Strong analytical and problem-solving skills.
• Good planning and organizational ability.
• Proficient in MS Excel and inventory management systems (e.g., ERP or POS systems).
• High attention to detail with ability to work under pressure and tight deadlines.
• Effective leadership and stakeholder management skills.
• Frequent travel to retail outlets and distribution centers nationwide.
• Occasional night or weekend work during major stock take periods.