management assistant

7 hours ago


Masai, Johor, Malaysia FIFTY SIX SERVICES Full time

JOB SUMMARY

The Management Assistant will support the Manager in managing daily operational, administrative, staff coordination, tender, and claim-related matters across all business divisions. This role requires a highly organised, reliable, and proactive individual who can assist management in ensuring smooth company operations.

KEY RESPONSIBILITIES

  1. Management & Operations Support

  2. Assist the General Manager in daily operational and management tasks

  3. Coordinate between departments (HR, Admin, Marketing, Site Teams)
  4. Follow up on tasks assigned by management and ensure timely completion
  5. Prepare internal reports, summaries, and management documentation

  6. Staff & HR Coordination

  7. Assist in staff coordination, attendance tracking, and manpower planning

  8. Liaise with HR on recruitment, onboarding, and staff documentation
  9. Monitor staff movement and assist in resolving basic staff issues

  10. Tender, Claim & Documentation Support

  11. Assist in preparation and coordination of tenders, quotations, and submissions

  12. Support monthly claim preparation and documentation tracking
  13. Ensure all supporting documents are properly organised and updated
  14. Liaise with admin and finance teams on tender and claim-related matters

  15. Administrative & Reporting Duties

  16. Manage schedules, meetings, and follow-ups for the General Manager

  17. Maintain proper filing systems for management and project records
  18. Handle confidential documents with professionalism and discretion

REQUIREMENTS

  • Diploma or Degree in Business Administration, Management, or related field
  • Minimum 1–2 years experience in administration, operations, or coordination

Role

  • Strong organisational and multitasking skills
  • Good communication skills (English & Bahasa Malaysia preferred)
  • Proficient in Microsoft Office (Word, Excel, Email)
  • Able to work independently with minimal supervision
  • Trustworthy, disciplined, and detail-oriented

WORKING DETAILS

  • Working Hours: Monday – Friday, 8.00am – 6.00pm
  • Salary Range: RM depending on experience

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM1, RM2,500.00 per month

Benefits:

  • Maternity leave
  • Opportunities for promotion
  • Parental leave
  • Professional development

Education:

  • Diploma/Advanced Diploma (Preferred)

Experience:

  • administration, and operations: 1 year (Preferred)

Language:

  • Bahasa Melayu (Required)
  • English (Required)

Work Location: In person



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