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Personal Assistant to Group Managing Director
2 weeks ago
The Personal Assistant to the Group Managing Director is a key support role responsible for providing high-level, confidential, and comprehensive administrative and personal assistance.
This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks and priorities in a fast-paced environment.
Key Responsibilities:
Administrative Support:
Manage and maintain the Group Managing Director's complex calendar, including scheduling appointments, meetings, and conferences.
- Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transportation.
- Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and professionalism.
- Screen and direct phone calls, emails, and other communications, handling inquiries and requests appropriately.
- Maintain an organized and efficient filing system (both physical and digital).
- Prepare for and attend meetings, taking accurate minutes and following up on action items.
Gatekeeping and Communication:
- Act as the primary liaison between the Group Managing Director and internal departments, external clients, partners, and vendors.
- Handle confidential information with the utmost discretion and professionalism.
- Draft and proofread communications on behalf of the Group Managing Director.
- Anticipate the needs of the Group Managing Director and proactively address potential issues.
Project and Task Management:
Assist with the coordination of special projects and initiatives.
- Track and follow up on tasks assigned by the Group Managing Director to ensure timely completion.
- Conduct research and compile data to support decision-making.
Personal Support:
Assist with personal tasks and errands as required by Group Managing Director or direct family members.
- Manage personal appointments and household-related matters with complete confidentiality.
- Handle expense reports and personal financial administration.
Qualifications and Skills:
- Education: A degree, diploma or certificate in related degrees (human resource, business admin, communications) is preferred but not compulsory.
- Experience: A minimum of 2 years of experience in a similar PA or executive assistant role, preferably within the construction, engineering, or a related industry.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is essential.
- Exceptional Organizational Skills: Meticulous attention to detail and the ability to manage multiple priorities effectively.
- Communication: Excellent written and verbal communication skills, in English, Malay (Mandarin is an added advantage).
If this sounds like you, apply here or write in to Marie to know more.
Due to overwhelming response, we regret to inform you only shortlisted candidates will be notified.
