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Office Administrative
2 weeks ago
Job Responsibilities:
- Manage all office supplier contracts, including air conditioning, office cleaning services, kitchen supplies and equipment, confidential shredding, and deliveries of fruit, milk, and coffee, as well as other maintenance services.
- Ensure timely renewals of insurance policies, business licenses (Majlis), and fire extinguisher certifications to maintain compliance and operational efficiency.
- Maintain adequate stock levels of stationery and office supplies while implementing strategies to minimize waste.
- Oversee the cleanliness and organization of kitchen and common areas, ensuring they are well-stocked and presentable at all times.
- Report and coordinate repairs for any faulty equipment with suppliers or contractors to ensure minimal disruption to operations.
- Organize regular office clean-ups and coordinate with vendors for proper waste disposal and recycling efforts.
- Provide administrative support to the Head of KL Center of Excellence as required, facilitating efficient workflow within the team.
- Liaise with building management or landlords regarding any building-related issues to ensure a safe and functional work environment.
- Assist in organizing staff events, team activities, and budget planning, fostering employee engagement and collaboration.
- Prepare and issue building access cards for new joiners, ensuring security and access compliance.
- Welcome and assist visitors and vendors in a professional manner, representing the organization effectively.
- Conduct monthly inspections of office conditions, including equipment, furniture, and facilities, to ensure proper maintenance and upkeep.
- Potentially work non-standard hours as required due to operational needs.
This role demands a proactive approach to facility management and operational support, ensuring a productive and welcoming office environment conducive to business success.
