hr & admin executive

15 hours ago

Putra Heights, Selangor, Malaysia ALFA Soundscape & Design Sdn Bhd Full time

Roles and Responsibilities:

Human Resources

  • Oversee the full spectrum of HR and office administrative functions, including recruitment, staffing, and performance monitoring.
  • Assist Management in developing and implementing HR policies and procedures.
  • Coordinate recruitment activities: job postings, candidate sourcing, interviews, and onboarding processes.
  • Prepare and manage administrative documents (letters, contracts, confirmations, promotions, resignations, etc.) and renewals (e.g., employment contracts, work permits).
  • Work with payroll manager for payroll administration, ensuring accurate processing, timely payouts, and compliance with statutory requirements (e.g., KWSP, PERKESO, LHDN).
  • Maintain and update employee profiles, attendance, leave, medical, and training records.
  • Provide HR-related reports as needed and ensure smooth day-to-day HR operations.
  • Draft HR letters and liaise with authorities/government departments when necessary.
  • Address disciplinary matters and take appropriate action when required.
  • Manage employee claims, insurance matters, and staff welfare, including accommodation and facilities.
  • Plan and organize staff events such as annual dinners and team-building activities.
  • Maintain a secure and organized filing system for confidential information.
  • Oversee reception tasks (e.g., incoming calls, emails) and general office administration.
  • Arrange meeting schedules, prepare minutes, and follow up on action items.
  • Perform ad-hoc tasks assigned by Management.

Admin Function:

  • Provide strategic administrative support to the organization and team.
  • Maintain confidential records and provide status reports.
  • Lead business development initiatives: prepare proposals, conduct market research, and support sales efforts.
  • Monitor and implement company goals, missions, and strategies to enhance team performance.
  • Organize corporate activities, meetings, events, and other initiatives.
  • Handle account-related tasks, including issuing quotations, invoices, and progress claims.
  • Maintain a meticulous filing system for documentation and records.
  • Support ad-hoc administrative and project requirements as needed.

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