Executive, Procurement

2 days ago

PBTB Kuala Lumpur Menara Prudential F TRX, Malaysia Prudential Full time 40,000 - 80,000 per year

Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Role Purpose:

Involves supporting the procurement process by planning, monitoring, and coordinating the acquisition of products, services, and works. This role is ensuring that the organization has the necessary resources to operate efficiently while managing costs and maintaining strong supplier relationships

Organisation Context

Responsible for assisting the Deputy Manager, Procurement in managing and coordinating the purchasing activities of the organization. This role involves formulating and driving a consistent approach towards sourcing and supply, which includes purchase negotiation, pricing, and cost management. Additionally, this also to ensures the efficient management of procurement systems and process controls, contributing to the overall efficiency and cost-effectiveness of the procurement function.

Key Responsibilities:

1- Sourcing

  • Manage Procurement Committee (PC) and Tender Committee for assignment sourcing requests.
  • Coordinate with business owners and evaluators to ensure smooth communication and collaboration.
  • Perform commercial evaluations and review completeness of provided data to ensure accuracy and reliability.
  • Negotiate with suppliers to achieve cost savings and favorable terms for the company, including:
  • Conducting market research to identify potential suppliers.
  • Preparing and issuing Requests for Proposals (RFPs) and Requests for Quotations (RFQs).
  • Evaluating supplier proposals and conducting cost-benefit analysis.
  • Prepare minutes of meetings (MOM) and sign-off documents for completed PC and tenders.
  • Ensure all processes are properly recorded in the tender and PC register for transparency and compliance.

2- Supplier Onboarding

  • Oversee and monitor the supplier onboarding process and approval.
  • Ensure all requirements are fully met before granting any approval in Coupa System.
  • Ensure business owners perform supplier identifier assessments before submitting new supplier registration.
  • Ensure the approval workflow in correctly followed to reflect SOP requirement.
  • Perform internal audit with current data to ensure full compliance.
  • Provide action plan to address any issues related to supplier onboarding.
  • Ensure supplier data in Coupa is updated and correct.

3- Purchase Requisition Management

  • Verifying the accuracy and completeness of requisition details.
  • Ensuring budget availability and alignment with procurement plans.
  • Checking for proper authorization and approvals.
  • Identifying potential suppliers and sourcing options.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

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