Department Administrator

2 days ago

Seri Kembangan, Selangor, Malaysia MR DIY International Full time 60,000 - 120,000 per year

MR DIY International brings high-quality, affordable products to customers worldwide, building on its proud beginnings in Malaysia. Over the years, MR DIY has grown into a trusted household name with a global footprint of more than 4,000 stores across Asia, Europe, and beyond— including key markets such as Turkey, Spain, Poland, Bangladesh, Thailand, Brunei, Indonesia, the Philippines, Singapore, India, and Cambodia.

With a dedicated team of over 20,000 employees, MR DIY International serves more than 80 million customers annually. The company is committed to delivering exceptional value and convenience, making everyday essentials and innovative products accessible to communities everywhere.

The
Executive Assistant
provides high-level administrative support by managing schedules, coordinating meetings, preparing reports, and handling sensitive information with discretion. This role will ensure the executive's day-to-day activities run smoothly and efficiently, enabling them to focus on strategic initiatives and organizational priorities.

Responsibilities
:

  • Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
  • Plan, coordinate, and facilitate meetings, ensuring agendas, materials, and minutes are prepared and distributed.
  • Serve as a liaison between the executive and internal/external stakeholders.
  • Assist in planning, managing, and executing projects and events.
  • Track and ensure the completion of tasks and projects
  • Maintain confidentiality of sensitive information and ensure smooth office operations.
  • Manage expense reports, invoices, and budget tracking for the executive's activities.

Requirements:

  • Bachelor's degree in Business Administration, Communications, or any related field.
  • Minimum 5 years of experience as an Executive Assistant or similar role supporting senior executives
  • Excellent written and verbal communication skills, proficient in Microsoft Office.
  • Ability to work independently, anticipates needs and takes initiative, and resourceful.
  • Has a high level of discretion, professionalism and attention to detail.
  • Proactive, solutions oriented with a positive attitude, flexible and adaptable to changing priorities and deadlines, strong interpersonal skills.

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