HR Executive

Qualifications & Experience

• Bachelor's Degree in Human Resource Management, Business Administration, or related field.
• Minimum 2–3 years of HR experience, preferably in plantation or labour-intensive industries.
• Familiarity with managing foreign workers and statutory compliance is an advantage.
• Experience handling site/estate HR operations is an added advantage.

Key Responsibilities

A. Recruitment & Onboarding

• Coordinate end-to-end recruitment for plantation, estate, and office positions.
• Prepare and post job advertisements, screen candidates, and conduct interviews.
• Manage employment contracts, offer letters, and onboarding procedures.
• Ensure all statutory documents for employees and foreign workers are complete and compliant.

B. HR Operations & Administration

• Maintain accurate employee records, including personal files, attendance, leave, and payroll data.
• Ensure proper administration of monthly check rolls, overtime, and allowances for estate and office staff.
• Handle employee leave, benefits, and welfare programs.
• Support estate managers in staff supervision, performance tracking, and disciplinary matters.

C. Compliance & Statutory Requirements

• Ensure compliance with Malaysian labour laws, Employment Act, EPF, SOCSO, EIS, and other statutory obligations.
• Maintain documentation and coordinate inspections from regulatory bodies as required.
• Monitor employee contracts, work permits, and licenses, particularly for foreign workers.

D. Employee Relations & Performance Management

• Assist in performance appraisals, promotions, and salary adjustments.
• Handle grievance procedures, counselling, and disciplinary actions.
• Conduct exit interviews and prepare related reports.
• Foster positive employee relations and maintain open communication channels with all staff levels.

E. HR Systems & Reporting

• Maintain HR databases, attendance systems, and HR records.
• Prepare regular HR reports for management review.
• Generate HR analytics to support decision-making on manpower, productivity, and operational requirements.

F. Training & Development

• Coordinate with Head Office on internal and external training programs to enhance employee skills and compliance awareness.

G. Special Duties

• Serve as PIC for foreign worker arrivals, documentation, and compliance with immigration requirements.
• Assist with specific administrative tasks, such as vehicle licensing, road tax, and office infrastructure management.
• Support ad-hoc HR and administrative projects as assigned by management.

Technical Skills

• Knowledge of Malaysian labour laws, Employment Act, Sabah/Sarawak Labour Ordinance, and relevant statutory requirements (EPF, SOCSO, EIS, LHDN).
• Familiar with HR systems (attendance, leave, payroll, manpower reporting).
• Ability to manage recruitment for site-based positions and handle end-to-end hiring processes.
• Competent in handling disciplinary matters, domestic inquiries, and employee relations.
• Able to maintain and update HR documentation, SOPs, and compliance reports.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Experience managing attendance, overtime verification, and manpower movement for estate operations.
• Ability to coordinate staff welfare, accommodation, hostel matters, and statutory inspections.
• Experience handling field workers' records, contract/foreign workers, and contractors' documentation.
• Able to support managers on HR policies and labour compliance.

Soft Skills & Behavioural Competencies

• Willing to travel to estates/sites when required.
• Possess a valid driving licence (D).
• Able to work under minimal supervision and meet deadlines.
• Able to work independently at remote locations and adapt to plantation environments.
• High integrity, confidentiality, and professionalism.

Job Types: Full-time, Permanent, Fresh graduate

Pay: RM2, RM3,500.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Parental leave
• Professional development

Work Location: In person