Admin Assistant

2 days ago

Senai Johor, Malaysia JINGGUANG PLASTIC PRODUCTS (M) SDN. BHD. Full time 30,000 - 60,000 per year

We are a China-based manufacturing company with a friendly working environment and a simple management structure, where communication is open and every employee's effort is valued.

We are looking for a dedicated and proactive Admin Assistant to support our Administrative, Safety, Purchasing, and Sales Departments. This role offers a great opportunity to learn from various departments and develop practical skills across multiple functions.

To perform a variety of general clerical and administrative tasks to support the smooth day-to-day operations of the company. The General Clerk assists in documentation, record keeping, coordination, and office management across multiple departments.

1. Administrative & Clerical Support

  • Handle daily office tasks such as photocopying, scanning, faxing, filing, and data entry.
  • Manage incoming and outgoing correspondence including letters, emails, courier services, and phone calls.
  • Prepare, update, and maintain company records, reports, and forms.
  • Assist in maintaining and updating employee and departmental files.

2. Documentation & Record Management

  • Ensure all documents (both hard copy and electronic) are properly filed and organized.
  • Maintain confidentiality of company and employee information.
  • Draft simple letters, memos, and reports as instructed.

3. Office Supplies & Equipment Management

  • Monitor and maintain office supply inventory such as stationery and printing materials.
  • Prepare requisition forms and ensure timely replenishment of office items.
  • Ensure office equipment (printer, copier, scanner, etc.) are in good working condition and report any issues promptly.

4. Coordination & Departmental Support

  • Provide administrative assistance to Administration, Safety, Purchasing, and Sales Departments.
  • Assist in arranging meetings, preparing necessary documents, and taking meeting minutes.
  • Coordinate internal communication and assist with company events or activities.

5. Data Entry & Reporting

  • Accurately input and update data into systems or spreadsheets.
  • Assist in preparing simple summaries or reports for management review.

6. Other Duties

  • Carry out any other clerical or administrative tasks assigned by supervisors or management.
  • Comply with company policies, procedures, and safety practices.

Requirements

  • Good communication skills in Bahasa Malaysia and English, Mandarin-speaking candidates are preferred to communicate with colleagues from China.
  • Minimum qualification: SPM / Diploma in Business Administration or equivalent.
  • At least 1–2 years of related clerical or administrative experience preferred (fresh graduates are encouraged to apply).
  • Basic computer literacy (MS Office, email, and data entry systems).
  • Detail-oriented, well-organized, and able to multitask effectively.
  • Responsible, proactive, and willing to learn from different departments.

Why Join Us?

Friendly and positive working culture

Simple management structure – open communication, quick decisions

Opportunity to learn from various departments (Admin, Safety, Sales, Purchasing)

Supportive team environment with career growth potential

Stable company with continuous development

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