admin cum purchasing assistant

About the role

Lemax Technology Malaysia Sdn. Bhd. is seeking an experienced and proactive Admin cum Purchasing Assistant to join our dynamic team in Senai, Johor. To oversee and manage various administrative functions includes HR task, ensuring smooth and efficient operations within the company. Also, responsible for handling the company's administrative functions and coordinating all office purchase activities.

Key Responsibilities:

A) Administration Tasks

• Providing comprehensive administrative support to the management team and HR including filing, data entry, scheduling, utilities, maintenance, document management, courier arrangements, manage company assets and PPE.
• Arrange employee and visitor accommodations, flights, and transportation, ensuring its efficiency.
• Serving as the primary point of contact for internal and external inquiries.
• Organize and coordinate team bonding events and company festival decoration.
• Supervise security personnel, ensuring the safety and security of company premises. Oversee the cleanliness and landscaping of company facilities, maintaining a pleasant environment.
• Support HR department in administrative functions such as staff attendance, leave forms, and office notices.
• Assisting with the coordination of meetings, preparing agendas, and taking meeting minutes.

B) Purchasing Tasks

• Source and compare quotations from suppliers to ensure best pricing and quality.
• Prepare and process Purchase Requisition (PR) and Purchase Order (PO) according to company procedures.
• Liaise and negotiate with vendors, suppliers, and service providers.
• Monitor delivery schedules and follow up to ensure timely receipt of goods and services.
• Maintain and update supplier database and purchase records.
• Verify supplier invoices against purchase orders before submission for payment.
• Assist in periodic evaluation of suppliers' performance.
• Ensure all purchasing and admin activities comply with company policies and audit requirements.
• Performing other ad-hoc administrative duties as required.

To succeed in this role, you need to have:

• At least 2 years of experience in an administrative role, preferably in a manufacturing environment.
• Excellent communication and interpersonal skills, with the ability to interact effectively with colleagues at all levels.
• Demonstrated integrity and professionalism in all tasks.
• Responsible and proactive.
• Able to work independently with minimal supervision.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively, ensuring timely completion of tasks.
• Strong attention to detail, organizational, and multitasking abilities.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
• A problem-solving mindset and the ability to work independently or as part of a team.
• Possession of a valid Class D driving license.
• Willingness and flexibility to work beyond standard hours, including weekends, to accommodate visitors and ensure smooth operations.
• Good written and verbal communication skills in English and Mandarin, with proficiency in Bahasa Malaysia.

(Must fluency in Mandarin is preferred for liaising with Mandarin-speaking stakeholders.)

Location: Senai Airport City, Johor.

Working hours: Mon-Fri (8:30 a.m.- 6 p.m.)

Why join us?

At LEMAX TECHNOLOGY MALAYSIA SDN. BHD., we offer competitive salaries, opportunities for career advancement, and performance-based bonuses. Our company culture encourages collaboration and learning. We are committed to the professional development of our employees and believe in promoting from within.