Account and Admin Executive

2 days ago

Nusajaya, Johor, Malaysia Podigy Sdn Bhd Full time 48,000 - 60,000 per year

Job Title: Accounts & Admin Executive

Job Summary

The Accounts & Admin Executive is responsible for managing day-to-day finance and administrative operations, including billing, collections, and payment follow-up. The role ensures accurate financial records, timely payments from clients, smooth office administration, and compliance with company policies.

Key Responsibilities

Accounting & Finance

  • Prepare and issue customer invoices and billing statements promptly.
  • Track accounts receivable, monitor outstanding payments, and send reminders/chase for collections.
  • Liaise with clients on billing discrepancies and resolve payment issues.
  • Manage accounts payable, including supplier invoices and staff claims.
  • Perform bank reconciliations and update ledgers accurately.
  • Support month-end closing, financial reporting, and annual audits.
  • Assist with GST submissions, tax matters, and statutory compliance.
  • Administration
  • Maintain company records, contracts, and filing systems (digital & physical).
  • Manage office administration such as supplies, service providers, and vendor contracts.
  • Assist HR functions (leave management, payroll support, onboarding/offboarding).
  • Coordinate meetings, travel arrangements, and general office activities.
  • Provide administrative and operational support to management and other teams.

Requirements

  • Diploma/Degree in Accounting, Finance, Business Administration, or equivalent.
  • 2+ years of experience in accounts and administration; experience in billing & collections preferred.
  • Proficiency in MS Office and accounting software (e.g., Xero, QuickBooks, MYOB, SAP).
  • Knowledge of Singapore accounting standards and HR practices is an advantage.
  • Strong attention to detail, accuracy, and time management skills.

Soft Skills

  • Confident in following up on payments and managing customer/vendor relationships.
  • Meticulous, responsible, and able to work independently.
  • Strong communication and negotiation skills.
  • Team-oriented with a proactive, problem-solving attitude.

Operation Hours

  • 5 Working days: Mon-Fri @8:30am - 5:30am

Benefits

  • Competitive Salary
  • Parental leave
  • Maternity leave
  • Company Dinner
  • Long service awards
  • Additional leave

Job Type: Full-time

Pay: RM4, RM5,000.00 per month

Benefits:

  • Additional leave
  • Flexible schedule
  • Free parking
  • Maternity leave
  • Meal allowance
  • Meal provided
  • Opportunities for promotion
  • Parental leave
  • Professional development

Language:

  • Mandarin (Required)
  • English (Required)

Work Location: In person

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