Legal Assistant – Property Law

3 hours ago

Kuala Lumpur, Kuala Lumpur, Malaysia ASW Full time

Job Description

THE OPPORTUNITY

Our client, an Australia-based law firm that has provided expert legal advice and a full complement of support services across all major areas of legal practice for 40 years, is looking for a Legal Assistant-Property Law & Notary Services to join the team Their lawyers hold accreditation in the areas of Family Law, Personal Injury Law, Business Law and Commercial Litigation, and they aim to work with clients to ensure a holistic client-centred service that delivers results.

As a Legal Assistant, you will be expected to support a busy Property Lawyer and Notary Public team. You will assist in preparing legal documents, coordinating with clients and third parties, managing deadlines, and supporting day-to-day legal operations.

This role requires full-time on-site work, following Australian business hours which is around 6:00AM - 3:00PM local time.

KEY RESPONSIBILITIES

  • Administrative tasks including opening file, generating invoices, closing files, and other administrative/legal tasks as needed.
  • Prepare, draft, and review legal documents for real estate transactions (e.g. purchase/sale agreements, mortgage documents, land title forms, conveyancing packages).
  • Prepare, draft, and review legal documents for notary public matters and assist with notarizations, affidavits, powers of attorney, and other notarial services.
  • Coordinate with clients, realtors, lenders, and government agencies.
  • Perform title searches and due diligence for property matters.
  • Manage client files (digital), ensuring accuracy and confidentiality.
  • Schedule appointments, maintain calendars, and track important deadlines.
  • Handle client inquiries professionally and promptly.

SKILLS, EXPERIENCE & QUALIFICATION

  • Bachelor's degree in the legal field or relevant.
  • At least 3 years of experience as a legal assistant or similar capacity in a Law firm.
  • Someone with experience in Property Law and notary services, or have worked in an Australian firm is a plus.
  • Ideally, someone who is fluent in Mandarin.
  • Strong attention to detail and excellent organizational skills.
  • Ability to manage multiple files and meet tight deadlines.
  • Excellent written and verbal communication skills.
  • Professional demeanor and ability to maintain client confidentiality

ASW OFFERS

  • A diverse, inclusive, and supportive company culture.
  • Competitive remuneration.
  • Opportunity to collaborate and work with global clients and stakeholders.
  • Medical benefits.
  • Great Paid Leave entitlements.
  • Team outings, travel opportunities, company parties/events, and other exciting activities.
  • Exposure to an international environment, working with people across Malaysia, Vietnam, Thailand, the Philippines, and Australia.
  • Industry and role-related training.
  • Ongoing career opportunities.
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