Senior Executive

11 hours ago

Batu Caves, Selangor, Malaysia Hartalega Full time

OVERVIEW

  • The Sourcing Executive is responsible for supporting the development and execution of sourcing initiatives, supplier selection, and vendor management for assigned categories.
  • This role focuses on conducting market research and analysing spend data, managing supplier engagements, and supporting contract negotiations under the guidance of the Strategic Sourcing Team Senior Manager / Manager.
  • This role ensures sourcing activities meet business needs while maintaining compliance with policies and procedures. Acting as a bridge between stakeholders and suppliers.

Strategic Sourcing

  • Prepare and perform RFQ/RFP end to end.
  • Assist in the development and execution of sourcing strategies aligned with company objectives.
  • Conduct basic market research and supplier profiling to assess capability and competitiveness.
  • Support spends analysis to identify opportunities for consolidation and cost savings.
  • Manage sourcing activities for medical product related items (Medical Consumables).
  • Prepare technical and commercial comparison based on the proposal received.

Contract Management

  • Support day-to-day negotiations for pricing, payment terms, and delivery timelines.
  • Assist in drafting and reviewing contract documentation with input from Legal, Finance, and stakeholders.
  • Maintain contract records, track renewal dates, and follow up on compliance requirements.
  • Escalate unresolved supplier issues or risks to the Senior Manager / Manager.

Stakeholder Engagement

  • Understand the requirements of stakeholders.
  • Collaborate with internal stakeholders to ensure sourcing activities meet operational needs.
  • Collect inputs from end-users to support supplier evaluation and selection processes.
  • Facilitate communication between stakeholders and suppliers to ensure smooth operations.
  • Provide guidance to users on basic procurement procedures and compliance requirements.

Supplier Relationship Management (SRM)

  • Source for new and competent vendors locally and abroad to support medical product supply for the company need.
  • Assist in tracking supplier performance through KPIs and scorecards.
  • Support supplier performance review meetings and follow up on agreed action items.
  • Report routine supplier issues and escalate critical matters to the Senior Manager / Manager.

General

  • Maintain accurate procurement and costing records to support reporting and audits.
  • Prepare routine reports on cost savings, compliance, and supplier performance.
  • Implement and adhere to SOPs, Code of business conduct in area of responsibilities.
  • Ensure all procurement activities comply with company policies, regulatory requirements, and governance standards.
  • Participate in innovation and continuous improvement initiatives to enhance sourcing effectiveness and value creation.
  • Perform other duties or tasks as assigned by superiors from time to time.

REQUIREMENTS

  • Bachelor's degree in Procurement and Supply Chain Management, Business Administration, or a related field.
  • Bachelor's Degree in any field from an accredited University.
  • Preferably Medical consumables, Healthcare industry.
  • Minimum 3 years of working experiences in procurement, preferably with strategic sourcing experience.

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