Personal Assistant to Director

1 week ago


Malaysia Camou Academy of Media Arts Full time
Job Responsibility
  • Manage the Director's electronic diary, prioritizing and reallocating appointments as necessary.
  • Coordinate and arrange travel plans and itineraries for the Director.
  • Handle the Director's correspondence, ensuring that incoming communications are addressed by the Director, delegated appropriately, or managed by other staff as needed.
  • Maintain and organize the Director's office systems, including data management and filing.
  • Keep detailed records of the Director's contacts and interactions.
  • Screen calls, inquiries, and requests, addressing them when appropriate.
  • Assist the Director by researching and following up on matters within their responsibility, including tracking responses and initiating follow-up actions.
  • Prepare and produce documents, briefing papers, reports, and presentations for the Director.
  • Organize and schedule meetings, ensuring the Director is well-prepared by providing agendas, pre-meeting briefings, and necessary documents.
  • Meet and greet visitors of all levels of seniority with professionalism.
  • Oversee all outgoing mail to ensure it is managed efficiently.
  • Perform any other duties reasonably required by the Director.
  • Handle all personal matters for the Director, including personal appointments and errands.
  • Coordinate special projects and initiatives as assigned by the Director.
  • Liaise with internal and external stakeholders on behalf of the Director.
  • Maintain confidentiality and discretion in all aspects of the role.
  • Support the Director in managing and coordinating events, both professional and personal.
Job Requirements

Provide comprehensive administrative and secretarial support at a senior level to the Director, ensuring smooth management of day-to-day affairs and optimal use of her time. Handle sensitive and complex issues professionally and objectively, taking initiative as appropriate, especially in the Director's absence.

Job Benefits

Join the largest media design studio & academy in Johor, spanning over 20,000 sqft of luxurious workspace. Enjoy top-notch amenities like our infinity white wall snapshot studio, green & black screen studios, 7.1 Dolby Digital Cinema, and professional sound recording rooms, all within a vibrant, pleasant environment. Elevate your career amidst cutting-edge facilities

Benefits
  • Annual Leave
  • EPF
  • SOSCO
  • Medical reimbursement
  • Dental allowance
  • Transportation Allowance
  • 5 days work week
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