Project Administrator

2 weeks ago


George Town, Penang, Malaysia Kone Full time

What will you be doing?

  • Collecting information to aid Project Manager's and Supervisor's decisionmaking
  • Monitoring project schedules, updating project plans, and notifying Project Managers of necessary schedule updates
  • Supporting Project Managers and Supervisors with customer correspondence, documentation preparation, and archiving
  • Monitoring invoicing status vs. billing plans, reporting deviations, and preparing status information for forecast reviews
  • Updating cost forecasts with actuals and incoming invoices, ensuring monthly updates, and following forecast change approval guidelines
  • Creating Purchase Requisitions (PRs) in the system as requested, ensuring completeness, and liaising with the Purchasing Coordinator for clarification
  • Ensuring accurate labor planning before installation activities, including subcontracting PRs and planning installation hours
  • Participating in Pre-Delivery Reviews and ensuring accurate cost planning for Percentage of Completion (PoC) Revenue Recognition
  • Managing document requirements for fitters and subcontractors in coordination with the Installation Resource Manager
  • Handling logistics needs, coordinating with the Logistics Coordinator, and supporting Project Managers and Supervisors
  • Monitoring actual costs vs. plans, reporting deviations, and preparing status information for forecast reviews
  • Ensuring the correct booking of activities and cost elements, checking invoices without POs/GRs, and booking against planned primary costs
  • Administering change orders/variation sales, handling contract changes promptly, and ensuring proper communication across functions
  • Handling contract/scoperelated claims with the Project Manager, managing customer correspondence, and documentation
  • Monitoring project gates and S-Plan accuracy, maintaining the schedule in the system as instructed
  • Compiling endofproject documentation sets for submission to customers and archiving
  • Setting accurate planning of remaining costs in the system for late cost creation after preclosing reviews
  • Ensuring correct system status management for sales recognition, order closing, and preparing orders for archiving

Are you the one?

  • Capable of leading a team and ensuring effective and consistent success according to established guidelines and budgets
  • Skilled in people leadership and management, including setting targets and conducting PDPs and IDPs with team members alongside the Delivery Operations Director
  • Proficient in driving competence development within the team and identifying skill gaps
  • Able to facilitate information sharing and create a collaborative working environment
  • Experienced in daily operations management, including allocating work, monitoring team performance, and reviewing daily priorities to ensure results

What do we offer?

  • Career progression and opportunities within a global organization.
  • Total reward elements that engage and motivate our employees and help us make KONE a great place to work.
  • Comprehensive learning and development programs covering a wide range of professional skills.
  • You are surrounded by fun colleagues and a lively working environment. The best part is all leaders are great and openminded.
  • At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where coworkers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life. _

  • Project Admin

    2 weeks ago


    George Town, Penang, Malaysia EQUARATER (PENANG) SDN BHD Full time

    PROJECT ADMIN DUTY AND RESPONSIBILITY 1. Ensuring that project are run in compliance with the Organization's requirement and best practice; 2. Administering the project progress; 3. Updating project tasks; 4. Tracking and reporting progress; 5. Provides office support to either an Individual or Team and is vital for the smooth-running of business; 6. To...

  • Jira Administrator

    2 weeks ago


    George Town, Penang, Malaysia INTEL Full time

    Intel's Foundry Technology Development Design Enablement (DE) organization is looking for a talented individual to support the organization's adoption of Jira Sotware and Jira Service Management as an Application Software Engineer. This role will be responsible for project administration, project customizations, automation, and end user support. This role...


  • George Town, Penang, Malaysia National Instruments Full time

    About NIThe RoleThe Tools Admin works closely with the Product Owner and Process owner to understand business requirements related to the offering and product development process in order contribute ideas and input towards ongoing system improvements. This person is responsible for the day-to-day operations of the systems including, but not limited to...

  • Project Accountant

    9 hours ago


    George Town, Penang, Malaysia United Nations Children's Fund (UNICEF) Full time

    JOB DESCRIPTIONAbout WorldFish "WorldFish is a leading international research organization working to transform aquatic food systems to reduce hunger, malnutrition, and poverty. It collaborates with international, regional, and national partners to co-develop and deliver scientific innovations, evidence for policy, and knowledge to enable equitable and...


  • George Town, Penang, Malaysia Advanced Energy Industries, Inc Full time

    RESPONSIBILITIES: Manage the calendars for multiple executives to best meet the needs of the business. Coordinate executive travel by partnering with Advanced Energy's travel service to book travel, process expense reports, and maintain records and receipts. Schedule and set up meetings and events for assigned groups including scheduling rooms, ordering...


  • George Town, Penang, Malaysia Project 10 Sdn. Bhd. Full time

    1) Prepares and maintain records pertaining to the guest's stay in the hotel.2) Sells, register and assign rooms to incoming guests and ensuring that the details in theregistration cards are properly filled.3) Ensure that all room key cards are returned upon check-out.4) Inform other departments concerned of groups' arrival, room changes, check-out and...

  • Office Administrator

    2 weeks ago


    George Town, Penang, Malaysia Island City Hotel Full time

    The following administrative duties: Consistently offer professional, friendly, and engaging service Handle guest concerns and questions and react quickly and professionally To assist Executive Leadership Team with office projects Have full knowledge of all Hotel operations Manage purchasing of office and operating supplies Manage and organize expense...

  • Project Coordinator

    2 weeks ago


    George Town, Penang, Malaysia SBM Offshore Full time

    Req Id:14757Job Family:Supply ChainLocation:Georgetown, GYOur Vision. SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.Our Profile. We design, build, install and operate offshore floating facilities for the offshore energy industry. As a...


  • George Town, Penang, Malaysia Double E Resources Sdn Bhd Full time

    Job Scope Assisting and supports Project Team for tender / quotation preparation. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Must be computer literate. To assist on general paper work, documentation and filing. To perform any adhoc duties. Handling E-Commerce Stock PreparationJob...

  • Systems Administrator

    9 hours ago


    George Town, Penang, Malaysia Abbott Laboratories Full time

    Engineer – Product TechnologyThe Engineer works without appreciable supervision as a part of the Product Technology team (Global IT). Oversees, operates and coordinates large multi-tier systems, typically operational 24x7 basis with global users, and typically comprised of multiple technologies. Executes activities relating to the operation and maintenance...

  • SAP Administrator

    2 weeks ago


    George Town, Penang, Malaysia MCSB Systems (PG) Sdn Bhd Full time

    Responsibility: Project initiation activities and preparation of the Project Execution Plan for the Project(s) Develop a communication plan to ensure key stakeholders are updated consistently and within expectations. Provide periodic and timely status progress updates on the project. Planning and driving successful handover activities from project to support...

  • Project Coordinator

    2 weeks ago


    George Town, Penang, Malaysia CBRE Full time

    Posted- 22-Jun-2023- Service line- GWS Segment- Role type- Full-time- Areas of Interest- Facilities Management- Location(s)- George Town - Pulau Pinang - Malaysia, Kampung Sungai Ara - Pulau Pinang - MalaysiaJOB SUMMARY The purpose of this position is to provide deliver Special Work Requests & performs general preventive maintenance and corrective repair of...


  • George Town, Penang, Malaysia Dexcom Full time

    About DexcomFounded in 1999, Dexcom, Inc (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and...


  • George Town, Penang, Malaysia MUTIARA QTECH CORPORATION SDN. Full time

    1) Bertanggungjawab menjalankan kerja-kerja penguatkuasaan dan pemantauan di kawasan Perumahan. 2) Bertanggungjawab membantu mengawal selia projek pembinaan, dan penyelenggaraan pelbagai perkhidmatan umum, teknikal, komersil, binaan serta kemudahan perusahan.Mutiara Qtech Corp. Sdn. Bhd. is an architectural services and contracting company established 2009...

  • Admin Clerk

    2 weeks ago


    George Town, Penang, Malaysia FESMA SDN BHD Full time

    Job description- telephone calls, Enquiring material for project Site Provide general administrative and clerical support Willing to learn and able to work independentlyRequirements:Responsibility: Performing clerical and administrative duties in an office setting and support of business operations within all department. Assist all the administrative staff,...


  • George Town, Penang, Malaysia PUSAT PERKEMBANGAN MINDA INSPIRASI CEMERLANG Full time

    Able to work from 1:30pm to 9:30pm on Mon, Tue, Thu, Fri. 10am to 3:30pm on Sat. Mark and record worksheets Pick and pack worksheets for next class days Assist to observe and guide students Assist weak students Update study plan & projection graph Any administrative tasks as assignedMATH AND ENGLISH LEARNING CENTRE FOR CHILDREN FROM 4-16 YEARS OLD USING...

  • HR Internship

    2 weeks ago


    George Town, Penang, Malaysia OSRAM (Malaysia) Sdn. Full time

    We imagine the impossibleYour new responsibilities: HR Operation processes including but not limited to insurance administration, confirmation administration, and employee master data maintenance, employment letter, attendance data maintenance, and etc. Facilitate good communication among different level of employees Assist in varies of project...


  • George Town, Penang, Malaysia Teleperformance Full time

    Qualifications:Requirements: Degree in human resource management, psychology, business administration, social sciences orany relevant courses. Basic understanding in the field of HR would be advantageous. Proactive & passionate outlook Attentiontodetail Approachable, possesses good communication skills and teamwork Ability to maintain discretion on all...

  • Intern - HR

    2 weeks ago


    George Town, Penang, Malaysia Dexcom Full time

    Functional/Business Knowledge: Employee Onboarding: Assist in preparing new hire paperwork and orientation materials. Coordinate the collection and verification of new hire documentation. Support the onboarding process by ensuring a smooth transition for new employees. Assist with the setup of new employee profiles in HRIS (Human Resources Information...


  • George Town, Penang, Malaysia Malaysian Institute of Accountants Full time

    The successful candidate will be running theoverall operations of the Penang Regional Office To support MIA members' recruitment drives and engagement activities. To be responsible to ensure smooth running of relevantevents/seminars/webinars/etc. that are organised by the MIA Head Office/all Regional Offices Requirements : Degree or professional...