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Manager, Administration

3 months ago

George Town, Penang, Malaysia Advanced Energy Industries, Inc Full time

RESPONSIBILITIES:

  • Manage the calendars for multiple executives to best meet the needs of the business.
  • Coordinate executive travel by partnering with Advanced Energy's travel service to book travel, process expense reports, and maintain records and receipts.
  • Schedule and set up meetings and events for assigned groups including scheduling rooms, ordering meals, managing audio visual tools, taking notes, etc.
  • Attend a variety of meetings including staff, monthly/quarterly, and team meetings to process meeting minutes/notes, prepare summaries/reports to distribute to staff as appropriate and maintain database of action items.
  • Create presentations, spreadsheets, and written communications in a professional manner and appearance.
  • Act as a project manager for nonrecurring and ongoing special projects, and work both independently and within a team until successfully completed.
  • Process bills and maintain/order office supplies.
  • Cross train with peers for coverage.
  • Manage daytoday operations of the office and partner with the facilities coordinator.
  • Maintain upkeep of lobby, conference rooms, break rooms, canteen, and other common areas.
  • Manage the full spectrum of canteen and transportation services. Perform as liaison with varies vendors, providing maintenance, security, and other services.
  • Member of events team.
  • Ensure activities meet with and integrate with organizational requirements for quality management, health and safety, code of conduct, legal stipulations, environmental, 5S policies, and general duty of care.
  • Other duties as required to maximize the executives' efficiency.

WORK ENVIRONMENT

  • Location: Penang Science Park, Simpang Ampat Penang.
  • Works in standard office environment and uses general office equipment (phone, PC, copier, fax machine etc.)

QUALIFICATIONS:

  • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint, and Visio).
  • High degree of professionalism in interactions and attire.
  • Project management capabilities.
  • High level of interpersonal skills to handle sensitive and confidential situations; position requires demonstrated poise, tact, and diplomacy.
  • Strong attention to detail.
  • Ability to work in a fastpaced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Analytical ability required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Advanced communication skills with team player mindset.
  • Exhibit a high level of comfort and tact when communicating with all levels within the organization as well as those outside the organization.
  • Maintain high levels of confidentiality and professionalism.
  • Available during the traditional work week, and outside the traditional workday for urgent matters.

EXPERIENCE:

  • 5+ years of related corporate administrative and human resource experience in a manufacturing environment, preferably in a high tech environment.
  • Experience managing and maintaining the operations of an office.
  • Executive administrative / HR assistant experience preferred.
  • Familiarity with Human Resources Information Systems (HRIS) is preferred.
  • Basic knowledge of labor legislation.

EDUCATION:

  • Bachelor's degree in Business Administration, Human Resources Management or equivalent combination of education and experience.

OTHERS:

Applicants must be willing to work in Penang Science Park, Simpang Ampat.

BENEFITS:


AAs part of our total rewards philosophy, we believe in offering and maintaining competitive compensation and benefits programs for our employees to attract and retain a talented, highly engaged workforce.


Our compensation programs are focused on equitable, fair pay practices including market-based base pay, an annual pay-for-performance incentive plan, and etc.


In addition to our competitive compensation practices, we offer a strong benefits package in each of the countries in which we operate.

In Malaysia.

, we offer a rich benefits package that includes:

  • Medical health care plan, dental, and vision.
  • Short and longterm disability and life insurance.
  • Executive Employee Health Screening package.
  • Generous paid time off starting at 15days and 19 public holidays.
  • 90days of paid maternity leave for Moms and 5 working days of paid paternity leave for Dads.
  • AE Child-OfEmployee Scholarship Program.
  • Employee Referral Program.
  • Career Growth and Learning Opportunity.