Document Controller

1 week ago


Puchong New Village, Malaysia Chis International Technical Resources Sdn Bhd Full time

Document Controller

Puchong Selangor

Salary Range from RM

Permanent role

1.

Document Management:


  • Organize, categorize, and maintain a centralized document of audit report.
  • Create, review, and update documents as needed.
  • Ensure all documents are formatted correctly, properly labeled, stored, and adhere to organizational standards.
  • Implement and enforce document control procedures to maintain consistency and accuracy.
  • Control access to documents, ensuring that only authorized personnel can view or edit specific documents.
  • Ensure that documents comply with relevant regulations, standards, and quality requirements.

2.

Record Keeping:


  • Filing: Organize and maintain physical and electronic filing systems.
  • Archiving: Archive old or obsolete documents in accordance with retention policy.

3.

Distribution:


  • Facilitate the distribution of documents to appropriate individuals or departments.
  • Monitor and track the distributed documents to ensure timely acknowledgment.
  • Ensure that confidential or sensitive information is distributed securely and in accordance with company policies.

4.

Collaboration:


  • Work closely with the staffs to collect, organize, and distribute documents as needed.
  • Facilitate communication regarding documentrelated processes and requirements.

5.

Security and Confidentiality:

  • Implement and enforce security measures to protect sensitive and confidential information.
  • Work with IT and cybersecurity teams to ensure the integrity and security of electronic documents.
  • Handle documents in compliance with privacy and confidentiality policies.

6.

Other:


  • Performing assigned duties and participating in other adhoc tasks from time to time as needed to support team objectives.

Requirement:

  • Certificate or Diploma in business administration, information management, or any related field.
  • Proven 3 years experience in document control or a related field.
  • Strong attention to detail and organizational skills.
  • Excellent communication and interpersonal skills.

Job Types:
Full-time, Permanent

Salary:
RM2, RM3,000.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Performance bonus
  • Yearly bonus

Experience:

- document control: 3 years (required)

Application Deadline: 01/05/2024

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