General Administrative Executive

1 week ago


Cyberjaya, Selangor, Malaysia PEKEMA Full time
This position will be appointed under subsidiary of PEKEMA which is
CENTRAL AUTO DISTRIBUTORS BHD.

Job Descriptions:

Office Management:

  • Oversee daytoday office operations, including managing office supplies, equipment, and facilities.
  • Coordinate with vendors and service providers for office maintenance and repairs.
  • Ensure a clean, safe, and conducive working environment for employees.

Administrative Support:

  • Provide administrative support to various departments, including scheduling meetings, managing calendars, and handling correspondence.
  • Prepare and distribute internal communications, memos, and reports as needed.
  • Assist in the organization and execution of company events, meetings, and conferences.

Document Management:

  • Maintain and organize physical and digital filing systems for easy retrieval of documents.
  • Manage documentation processes such as filing, scanning, copying, and archiving.
  • Ensure compliance with document retention policies and procedures.

Travel Coordination:

  • Arrange travel accommodations and itineraries for employees, including flights, accommodations, and transportation.
  • Process travel expenses and reimbursements in accordance with company policies.

Communication Liaison:

  • Serve as a point of contact for internal and external inquiries, redirecting communications as appropriate.
  • Collaborate with team members to facilitate effective communication and information sharing within the organization.

Administrative Projects:

  • Assist in special projects and initiatives as assigned by management.
  • Conduct research, compile data, and prepare presentations or reports as needed.

Qualifications:

  • Bachelor's degree in business administration, management, or related field preferred.
  • Proven experience in administrative roles, with a strong understanding of office management practices and procedures.
  • Ability to speak third language i.e Mandarin is an advantage.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with employees at all levels of the organization.
  • Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
  • Attention to detail and accuracy in all work tasks.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Adaptability and willingness to take on new challenges and responsibilities as needed.

Job Types:
Full-time, Contract

Benefits:

  • Additional leave
  • Free parking
  • Health insurance
  • Maternity leave

Schedule:

  • Monday to Friday

Experience:

  • Administration: 2 years (preferred)

Language:

  • Mandarin (preferred)
  • Bahasa (preferred)


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