Secretary

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia PTTEP Full time
PTTEP Sarawak Oil Limited- Kuala Lumpur, Malaysia, 50088
1.

KEY OBJECTIVES:


  • Provide secretarial and administrative support to Head of Malaysia Business Support Department to be able to deliver the following key objectives:
  • Maintain filing system
  • Coordinate flow of information between all management team

2.

PRINCIPAL ACCOUNTABILITIES:


  • Schedule and coordinate all appointments, interdepartment meetings and maintain an efficient record of the meetings and provides the Department Head timely reminders on his appointments/meetings.
  • Assist in preparations of presentation materials, both for internal and external use.
  • Assist in compilation of weekly reports, monthly forecast reports and Executive Committee reports and to ensure timely submission to the Management.
  • Organize, receive, monitor, and track documents to ensure proper handling with regards to signature, distribution, and responses.
  • Provide administrative assistance to Head of Sections and respective team members.
  • Preparation of payment requests for reimbursements and submission to Finance Department for processing payment once approval is granted.
  • Verification of claims and reimbursements submitted for approval.
  • Maintain an efficient Information Management System that includes keeping master files, indexing office correspondence for all outgoing and incoming correspondences for Department Head.
  • Attend to adhoc requests and other duties as assigned.

3.

KEY AUTHORITIES:


  • As provided / assigned by Supervisor.

4.

WORKING RELATIONSHIP:


Internal

  • PTTEP KL: All PTTEP Operations Group
  • Corporate Bangkok Office.

External

  • PETRONAS Nasional Berhad, PETRONAS Carigali Sdn Bhd Travel Agents, Car Rental Companies, Hoteliers, Airlines, Real Estate Agents, Movers, Legal firms, Florists, Contractors etc.

CORE Competencies:

Explorer - Eager to learn and seek for new challenges
Integrity & Ethics - Act without bias
Innovation - Think out of the box
Passion - Never give up with can do attitude
Performance Excellence - Be decisive and accountable for own and team's decision
Responsibility for Society - Live with strong sense of social responsibility
Synergy - Collaborate well with others
Trust & Respect - Provide and open to constructive feedback
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