Venue and Event Manager

2 weeks ago

Malaysia Fairview International School (FIS) Full time
Venue and Event Manager

Responsibilities:

  • Managing all maintenance and repairs of the venue grounds, property, equipment, and facilities.
  • Ensuring that the venue and facilities are clean and organized.
  • Managing all bookings for events and liaising with the clients to determine event requirements.
  • Preparing venue hire packages and pricing options and negotiating with clients.
  • Supervising all staff including groundsmen, event staff, and maintenance personal.
  • Scheduling and coordinating the rental of sound equipment, furniture, and other venue equipment.
  • Liaising with catering services and supervising their requirements and logistics.
  • Promoting the location and events through a variety of marketing channels such as social media.
  • Supervising the operations of events and tending to any incidents or queries.
  • Managing all administrative tasks such as insurance, booking schedules, and invoicing.
  • Communicating and enforcing all security regulations and protocols.
  • Communicate effectively with clients to understand their event objectives, preferences, and specific needs.
  • Lead and manage Dominus teams, including internal staff and external contractors, delegating tasks, providing guidance, and ensuring collaboration and efficiency.
  • Oversee on site event operations, manage staff, troubleshoot issues, and ensure seamless execution of events.
  • Develop event marketing strategies, create promotional materials, and leverage various channels to maximize event exposure and attendance.
  • Build and maintain strong relationships with clients, vendors, sponsors, and stakeholders, ensuring client satisfaction and fostering long term partnerships.
  • Conduct post event evaluations, gather feedback, and analyze event success metrics to identify areas for improvement and inform future event planning.
  • Ensure events comply with relevant legal, health, safety, and licensing requirements, obtaining necessary permits and permissions as needed.

Requirements:

  • Bachelor's degree in events management, hospitality, or similar preferred.
  • A minimum of 2 years experience as a venue or event manager preferred.
  • Ability to multitask and remain calm in stressful situations.
  • Excellent promotional ability and knowledge of marketing channels and techniques.
  • Sound knowledge of safety measures and risk management strategies.
  • Great interpersonal and communication abilities.
  • Exceptional organizational and time management skills.
  • Strong negotiation skills and leadership abilities.
  • Willingness to work long hours and on weekends and holidays.

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