Secretary

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia ADVGE HOLDINGS SDN BHD Full time

1. KEY OBJECTIVES

  • Provide secretarial and administrative support to Head of Malaysia Lang Lebah Development Project to be able to deliver the following key objectives:
  • Maintain filing system
  • Coordinate flow of information between all management team

2. PRINCIPAL ACCOUNTABILITIES

  • Perform diverse secretarial duties including typing, scanning and distribution of mails, handling telephone calls, etc.
  • Schedule and coordinate all appointments, interdepartment meetings and maintain an efficient record of the meetings and also provides the Head of Malaysia Lang Lebah Development Project timely reminders on his appointments/meetings.
  • Assist in preparations of presentation materials, both for internal and external use.
  • Assist in compilation of weekly reports, monthly forecast reports and Executive Committee reports and also to ensure timely submission to the Management.
  • Receive, monitor and track documents to ensure proper handling with regards to signature, distribution and responses.
  • Provide administrative assistance to team members by communicating with IT Department, Administrative Services Department etc.
  • Preparation of check requests for reimbursements and submit same to Finance Department for processing payment once approval is granted.
  • Verification of claims and reimbursements submitted for approval.
  • Filing and indexing office correspondence.
  • Maintain an efficient Information Management System that includes keeping master files for all outgoing and incoming correspondences for Head of Malaysia Lang Lebah Asset.
  • Attend to adhoc requests and other duties as assigned.

3. KEY AUTHORITIES

  • As provided / assigned by Supervisor.

4. QUALIFICATIONS AND EXPERIENCE Requirements

  • Minimum Diploma in Private Secretarial Course (PSC) or equivalent and 5 years' experience.
  • Good interpersonal and organizational skills.
  • Good command in English and Bahasa Malaysia.
  • Resourceful, able to work independently, and perform multitasks.
  • A good team player and able to work under minimum supervision.
  • Good computer knowledge with exposure to Exposed to AFE/IAFE, SAP, PRPO, Meeting Arrangement, RFS (Request for Service from Corporate system).

Job Type:
Contract

Contract length: 4 months

Schedule:

  • Monday to Friday

COVID-19 considerations:
Yes RTK test is given on bi-weekly basis to ensure the safety and wellbeing of the staff

Education:

  • Diploma/Advanced Diploma (preferred)

Experience:

  • Secretary: 3 years (preferred)

Language:

  • Bahasa and English (preferred)
Application Deadline: 07/09/2023

Expected Start Date: 07/10/2023
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