Executive Assistant

2 weeks ago


Bukit Bintang, Malaysia Nestron House Pte Ltd (Singapore) Full time
The Executive Assistant is responsible for ensuring everything is well-prepared, managing communications, and assisting in operational planning.

Responsibilities:

Calendar and Schedule Management:

  • Organize and maintain the calendar, scheduling meetings, appointments, and travel arrangements.
  • Ensure the senior management is wellinformed and prepared for upcoming commitments.

Meeting Coordination:

  • Prepare agendas, materials, and presentations for meetings.
  • Attend meetings, take notes, and follow up on action items.
  • Coordinate with stakeholders to schedule meetings and arrange logistics.

Relationship Management:

  • Build and maintain strong relationships with key stakeholders, including board members, executives, clients, and partners.
  • Act as a liaison between the senior management and internal/external parties.

Operational Support:

  • Assist in developing and implementing operational strategies, policies, and procedures.
  • Collaborate with departments to streamline operations and improve efficiency.

Vendor Management:

  • Manage relationships with external vendors, suppliers, and service providers.
  • Negotiate contracts and ensure timely delivery of goods and services.

Policy Development:

  • Contribute to the development and implementation of organizational policies and procedures.
  • Ensure compliance with regulations and industry standards.

Decision Support:

  • Provide research, analysis, and recommendations to assist the senior management in making informed decisions.
  • Conduct market research and feasibility studies for new projects.

Communication and Correspondence:

  • Handle incoming and outgoing communications.
  • Prioritize and respond to inquiries or delegate them to the appropriate individuals.

Job Requirements:

  • Bachelor's degree in business administration or a related field is preferred.
  • At least 4 years of related experience required. Proven experience as a Personal Assistant or Executive Assistant.
  • Strong organizational and multitasking skills.
  • Excellent communication and relationshipbuilding abilities.
  • Strong command of spoken and written English and Mandarin at a business level.
  • Ability to handle sensitive information with confidentiality.
  • Strong problemsolving and decisionmaking skills.

Job Types:
Full-time, Permanent

Salary:
RM4, RM5,500.00 per month

Benefits:

  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Education:

  • Bachelor's (preferred)

Experience:

Personal Assistant: 4 years (preferred)

Language:

  • Mandarin (required)
Expected Start Date: 08/01/2023
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