Receptionist Office Admin menara 1 Sentrum

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia HR FIRST Sdn Bhd Full time

Position:
Receptionist cum Office Administrator

Salary Offer:
RM 2,600

Office based:
Menara 1 Sentrum, Kuala Lumpur
12 months contract

Reception Duties

  • Answer and transfer incoming calls
  • Manage courier services
  • Distributes all the letters letter box LG
  • Attend to visitors. Ensure all visitors are registered. Ensure hosts are notified of visitor's arrival
  • Access cards management to Office
  • Be a good host to visitors and guests food & drinks arrangement.
  • Generates the Guest Wi-Fi password for their guests.
  • Update contact list regularly
Office Facility Support

  • Manage Facilities of office: aircond, work permit in office, toilets, cleanliness, office plants, pest control, coffee machine, lighting, fire extinguisher etc.
  • Manage pantry and stationeries supplies.
  • Work with building management, contractors in maintenance of office facilities
  • Support implementation of internal occupational health & safety initiatives
  • Source for quotations and seek stakeholders' approval on minor office facilities improvement
  • Ensure cleanliness and tidiness of office area (within office and around office area)
  • Report malfunction facilities to building management or seek repair or maintenances from relevant vendor

Admin Support:

  • Weekly Lunch Ordering for office and for meetings
  • Business Cards, Festive Greeting cards ordering
  • Hotel and Taxi booking for guests
  • Help P&O with new hires onboarding preparation
  • Support in major festive celebrations in office
  • Supervise cleaning ladies

Finance Support:

  • Help finance with ICE and PO Scanning, invoices and PO creation
  • Follow up on payment to relevant vendors on office supplies

Quality Support:

  • Screen of mails in common mailbox and direct to relevant stakeholders daily

Others:

  • Support adhoc requests
  • Compliance with company principles and internal legal laws and to defend company interests. Nevertheless as a requirement of the business ethics; to defend the confidentiality of company's as well as the patients' secrets, business plans, ideas and strategies against third parties

Requirement:

  • Minimum 3 years of experience in clerical and office administration work
  • Fluent in written and spoken English
  • Takes initiatives and willing to learn
  • Have good ability to multitask, proactive in identifying solutions to problems, work independently and communicate well with stakeholders

Job Types:
Full-time, Contract

Contract length: 12 months

Salary:
Up to RM2,600.00 per month

Benefits:

  • Health insurance

Schedule:

  • Day shift

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (preferred)

Application Question(s):

  • Can start immediately?

Education:

  • Diploma/Advanced Diploma (preferred)

Experience:

  • Receptionist: 3 years (preferred)

Language:

  • English (preferred)


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