Executive Secretary

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia FirstWorks Group Sdn. Bhd. Full time

Position Overview:


We are seeking a highly organized and efficient
Executive Secretary to provide administrative support to the Group Executive Director of our company in Malaysia.

The Executive Secretary will play a crucial role in managing the Director's office operations, handling correspondence, scheduling meetings, and ensuring smooth communication with internal and external stakeholders.


Key Responsibilities:
-
Manage the Group Executive Director's calendar, including scheduling appointments, meetings, and travel arrangements
:

  • Coordinate all aspects of travel for the Director, including booking flights, hotels, transportation, and other accommodations as needed.
-
Ensure all travel arrangements are made efficiently, taking into account the Director's preferences, schedules, and budgetary considerations
:

  • Prepare detailed itineraries for travel, including meeting schedules, contact information, and relevant documents.
-
Anticipate and address any potential travel-related issues or changes, providing timely updates and alternative solutions as necessary
:

  • Handle expense reporting and reimbursement processes for the Director's travel and accommodations.
-
Maintain up-to-date records of travel expenses, budgets, and travel preferences for future reference
:

  • Coordinate with internal departments and external partners to facilitate travelrelated logistics and arrangements.
-
Provide administrative support to the Group Executive Director's office, including handling correspondence, preparing documents, and managing filing systems
:

  • Assist with personal tasks and errands for the Group Executive Director, as required.

Qualifications and Experience:

  • Bachelor's degree in Business Administration, Secretarial Studies, or related field.
  • Additional certifications in office management or executive assistance are a plus.
  • Proven experience as an executive secretary, personal assistant, or similar role supporting senior executives.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Strong attention to detail and accuracy in all work, including correspondence, document preparation, and scheduling.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Discretion and confidentiality in handling sensitive information and executive matters.
  • Ability to work independently with mínimal supervision, while also functioning effectively as part of a team.
  • Flexibility and adaptability to changing priorities and demands in a fastpaced environment.
  • Fluency in English and Malay languages, both written and verbal.

Pay:
RM4, RM7,000.00 per month

Benefits:

  • Health insurance
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

Supplemental pay types:

  • Overtime pay
  • Yearly bonus

Application Question(s):

  • Do you possess any certifications in office management or
executive assistance?

  • How many years pf experience you have in Secretarial related work?

Education:

  • Bachelor's (preferred)

Language:

  • English (required)

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