Secretary to CEO

1 week ago


Kuala Lumpur, Kuala Lumpur, Malaysia Minconsult Sdn Bhd Full time

As a Secretary to the CEO, you will play a vital role in supporting the Chief Executive Officer in their day-to-day activities.

Your exceptional organizational skills, attention to detail, and discretion will contribute to the CEO's efficiency and effectiveness. This position requires a high degree of professionalism and the ability to manage sensitive information with confidentiality.

Key Responsibilities:

  • Executive Support: Provide comprehensive administrative and secretarial support to the CEO, including managing their calendar, coordinating meetings, and prioritizing appointments.
  • Travel Arrangements: Arrange travel itineraries, accommodations, and logistics for the CEO's business trips, ensuring a seamless travel experience.
  • Meeting Coordination: Schedule and coordinate meetings, both internal and external, and prepare necessary materials, ensuring the CEO is wellprepared for each engagement.
  • Document Management: Maintain and organize confidential files, records, and documents. Ensure timely retrieval and efficient recordkeeping.
  • Gatekeeping: Act as the first point of contact for the CEO, managing their office visitors and screening incoming calls and inquiries.
  • Event Planning: Assist in the planning and coordination of events, conferences, and other corporate gatherings, as required.
  • Information Management: Stay updated on industry trends and relevant news, and prepare briefings for the CEO as needed.

Qualifications:

  • Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred
  • Proven experience as an executive secretary or administrative assistant, with a minimum of 3 years supporting toplevel executives.
  • Proficiency in office software and communication tools, including Microsoft Office Suite and calendar management.
  • Strong organizational and multitasking skills, with a keen eye for detail.
  • Exceptional written and verbal communication skills.
  • High level of discretion, integrity, and the ability to handle confidential information.
  • Excellent time management and prioritization abilities.
  • Adaptability to changing priorities and a fastpaced work environment.
  • Strong interpersonal skills and the ability to interact with a diverse range of individuals.

Job Types:
Full-time, Permanent

Pay:
RM2, RM4,000.00 per month

Schedule:

  • Day shift
  • Monday to Friday

Application Question(s):

  • What is your current salary?
  • What is your expected salary?
  • What is your notice period?


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