Business Administrator

2 weeks ago


Kuala Lumpur, Kuala Lumpur, Malaysia EPS Ventures Sdn Bhd Full time

Position :
Business Admin Support


Tenure : 9 Months contract

Working location:

Salary :
RM RM 5000


Responsibilities:

  • Ensuring all the data (i.e. sales / customer information/ project delivery/ planning and scheduling/ project documents) in the systems are updated and correct;
  • Planning of assessments in advance for at least 3 months (this includes the requests received from other countries and other areas as well as sending request to other countries)
  • Communication and confirmation of projects with clients and assessors. Confirming the details in the scheduling system. Updating the details of time spent by assessors / specialists / technical experts etc. for each project in system;
  • Ensuring the reporting is done by the assessors on time for the completed projects;
  • Administrative work for the arrangement of any event, training, seminar etc and travel arrangements for overseas visitor / auditor etc
  • Processing of the expense claims for the subcontractors and company assessors;
  • Preparing and getting signed agreements of the contracts with all subcontractors on annual basis.
  • Providing the draft of Certification proposal and follow up for approvals. Providing the draft of agreements.
  • Communication with customers to receive the quotation request form, arrangement of meeting between technical persons and customers, follow up with customers to update the status.
  • Issuing invoices, confirming the payments and balances.
  • Monitoring and reporting the status of projects and delivery
  • Any other necessary administrative work related to activities / projects.
  • Any other work assigned as and when is required as per the line manager.

Job Requirement

  • Diploma or equivalent;
  • Experience working in similar industry operations and or technical area is preferred;
  • Work experience in managing customers / clients and working with teams in different cultures (i.e. other Asian colleagues);
  • Good handson understanding and experience working with Microsoft Office programs (Word, Excel, Outlook, etc) and systems (i.e. Oracle);
  • Proactive and can work independently;
  • Experience in planning and sales support will be an added advantage

Job Type:
Contract

Contract length: 9 months

Salary:
RM3, RM5,000.00 per month

Ability to commute/relocate:

  • Kuala Lumpur: Reliably commute or planning to relocate before starting work (required)


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