Project Admin Executive

2 weeks ago


Puchong New Village, Malaysia NCT ALLIANCE BERHAD Full time

JOB PURPOSE


To provide administration support and responsible for day-to-day administration of secretarial duties to Project Development department to ensure department running smoothly.


KEY ACCOUNTABILITIES

  • Coordinate meeting or appointments with consultants, contractors and authorities. Ensure they are distributed minutes & report on time before the next meeting.
  • To maintain a systematic filling system and ensure confidentiality of information
  • To assist in preparation of material, documents, memos, budget, payment requisition, claims, report, presentation slide, print & compile documents for circulars, letters are done accurately and timely basis
  • To follow up payment info/status, progress reports from finance, consultant & project department
  • Arrange for dispatch of document / plans Authorities for approval and ensure such acknowledgement receipts are recorded in file
  • Received and prepare incoming mail/document & handle Director's outgoing mail/document
  • To ensure that all correspondences and enquiries have been processed and taken action, where necessary and that all records are filed systematically far speedy retrieval, administer an effective followup system
  • Ensure control and coordination of projects documentation and data.
  • Ensure all drawings / documentation are correctly identified, distributed and filed / stored
  • Ensure Document Management accordingly to established procedure or standards (documents numbering, formats, issuance, review, recording and archiving)
  • Monitoring of documentation progress
  • Monitoring technical documents review and approval in accordance with agreed schedule
  • Undertake general administrative duties including: filling, copying and faxing, collation and distribution of minutes, reports and other documents, deal with incoming and outgoing mails.
  • Filling both hardcopy and electronics project document according to the procedure
  • Any other duties as and when assigned by superior from time to time

QUALIFICATIONS AND EDUCATION REQUIREMENTS

  • Any other duties as and when assigned by superior from time to time
  • Minimum Diploma in Business Admin or equivalent
  • At least 4 years of working experience in the related field
  • Required skill(s): MS Excel, MS Office, MS Work & Powerpoint
  • Able to multitask, possess a pleasant disposition, well organized and excellent in time management with good followup skills

Salary:
RM2, RM3,500.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Parental leave

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Puchong: Reliably commute or planning to relocate before starting work (required)
Application Deadline: 08/31/2023

Expected Start Date: 08/21/2023

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