Executive Secretary to Group Executive Director

1 week ago


Klang, Selangor, Malaysia ACMAR GROUP Full time

1.

Overview:

2.

Job Description and Responsibilities (including but not limited to the following):

-
Calendar Management: Managing Appointment Schedules, Board Meetings, Conferences, and Calendar Activities of GED and the Directorate Management Team (DMT).
-
Data Management:Maintain and organize files, records, and databases, ensuring easy accessibility and retrieval of information.
-
Meeting Coordination and Minutes Recording:Arrange and prepare materials for meetings, take meeting minutes, and follow up on matters highlighted in the Minutes and/or action plans.
-
Travel Arrangements and GED's Personal Errands: Coordinate and book travel arrangements, accommodations, and itineraries for business trips, and other errands when applicable.
-
Office Support: Manage office supplies, equipment, and general administrative tasks, ensuring a well-organized and efficient workspace.
-
Cordial and Pleasant Relationship with Directorate VIP Clients, Corporate Customers, Directors, partners, and stakeholders.
-
Able to draft GED's speeches and pointers as well as able to do presentations in introducing the Group's Profiles, Business Activities, Products and Services.

3.

Qualifications:

  • Bachelor's degree or Diploma in Business Administration, Secretary Studies or a related field, with a minimum of 8 years of relevant working experience.
  • Proven experience as an executive secretary or in a similar administrative role. Excellent organizational and time management skills. Strong verbal and written communication skills (Malay, English and Mandarin)
  • Proficiency in office software (MS Office) and communication tools. Attention to details and problemsolving abilities.
  • Discretion and the ability to handle confidential information and related documents.
  • Ability to multitasking and working well under pressure. Professionalism and a positive working attitude.

Salary:
RM5, RM8,000.00 per month

Benefits:

  • Cell phone reimbursement
  • Gym membership
  • Health insurance
  • Maternity leave
  • Opportunities for promotion
  • Professional development

Schedule:

  • Monday to Friday

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