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Lease Administration Support Specialist

3 months ago

Kuala Lumpur, Kuala Lumpur, Malaysia IWG Full time

Lease Administration Support Specialist

Location:
Can be anywhere in KL, Thailand or Indonesia


This person will focus on lease administration to facilitate the growth and management of our property portfolio across the Asia Pacific region.

This position requires close collaboration with key stakeholders, including external legal support and IWG's legal team, to ensure our lease agreements align with legal requirements and standards.


Roles and Responsibilities:

  • Review lease agreements and related documentation to ensure compliance with legal requirements and standards.
  • Collaborate with IWGs legal team and external support to address legal issues and provide guidance on lease agreements.
  • Ensure that all renewal leases comply with IWG's legal terms and standards and are consistent with IWG's Investment Committee Approval.
  • Maintain accurate and uptodate legal documentation related to lease agreements in the property management system.
  • Assist in the preparation of legal lease abstracts and summaries for internal and external stakeholders.
  • Coordinate with property managers, tenants, and legal teams to address legal inquiries and resolve issues in a timely manner.
  • Monitor legal compliance of lease agreements, including critical dates, deadlines, and regulatory requirements.
  • Generate reports and analyse legal lease data to support decisionmaking processes within the organization.
  • Support legal lease administration initiatives and projects to improve operational efficiency and compliance.
  • Participate in legal lease audits and assist in resolving legal discrepancies or issues as needed.
  • Safeguarding the organization's interests and maintaining legal compliance across the portfolio.

Qualifications:

  • Bachelor's degree in Real Estate, Business Administration, or related field preferred.
  • 2+ years of experience in lease administration, property management, or legal lease review job.
  • Strong knowledge of lease agreements, legal compliance, and real estate terminology.
  • Experience working with external appointed legal support and legal teams.
  • Excellent attention to detail and organizational skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and collaboratively in a fastpaced environment.

About the company
IWG has been at the forefront of flexible working for more than 30 years.

With over 3,500 locations around the globe, spanning brands including Regus, Spaces, Signature and HQ, we have made it possible for businesses of all sizes to make the transition to hybrid working, empowering employees to work wherever and whenever is most convenient.


We help more than 8 million people and their businesses to work more productively, supported by a choice of professional, inspiring and collaborative workspaces, communities and services.


As the world's leading provider of hybrid work solutions, with four times the number of locations compared to its nearest competitor, IWG is already working with over 80% of the Fortune 500 and counts businesses including Amazon, Netflix, EY and Uber amongst its customers.


Companies of all sizes are shifting to flexible working to lower costs, improve employee retention and lower their carbon emissions.

The flexible workspace is expected to grow by 600% by 2023, when 30% of all office space will be hybrid.

We are growing our network faster than ever to keep up with demand from customers as we work towards our goal of reaching 30,000 centres.


Carbon Neutral Workplaces


IWG's purpose of helping everyone have a great day at work, while protecting people and the planet is at the heart of everything we do.

We are proud to supply all of our customers worldwide with carbon neutral workplaces, and we have a strong climate action plan in place to help us achieve our objective of Net Zero emissions by 2040.


Leading Employer Award
IWG is proud to be the recipient of a Leading Employer Award in both 2022 and 2023.

Awarded exclusively to the top 1% of employers, the accolade is testament to our diverse global workforce and the role everyone plays in bringing our purpose, culture and values to life, every single day.