Recruitment & Operation Support Officer

2 weeks ago

Kuala Lumpur, Kuala Lumpur, Malaysia Malaysia Airlines Full time

Reports To:

  • Assistant Manager, HC
  • Talent Acquisition

Role Purpose:

Key Accountability:

  • Data Entry and Documentation:
  • Prepare and distribute offer letters, contracts, and other relevant employment documents.
  • Recruitment Administration:
  • Assist with scheduling interviews, coordinating logistics, and preparing interview materials.
  • Outreach Support:
  • Assist in the development and implementation of recruitment outreach strategies.
  • Support the creation and distribution of job postings and advertisements.
  • Coordinate and attend career fairs, networking events, and other recruitmentrelated activities as required.
  • Onboarding Administration:
  • Facilitate the onboarding process by preparing and distributing new hire documents, forms, and materials.
  • Coordinate background checks, reference checks, and other preemployment screening processes
  • Collaborate with various departments to ensure the timely completion of new hire paperwork.
  • Assist in organizing orientation programs and provide necessary support during new employee onboarding.
  • General Support:
  • Provide general administrative support to the recruitment team, such as organizing meetings, managing calendars, and handling correspondence.
  • Assist with the development and maintenance of recruitmentrelated templates, procedures, and guidelines.
  • Contribute to the continuous improvement of recruitment processes and systems

Qualifications &Working Experience:

  • Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience
  • Proven experience in recruitment administration, data entry, or similar roles

Personality Traits:

  • Excellent organizational and time management skills with the ability to handle multiple tasks simultaneously.
  • Strong attention to detail and accuracy in data entry and documentation.
  • Proficient in using HRIS systems, recruitment software, and Microsoft Office Suite.
  • Effective communication skills, both written and verbal.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Proactive, selfmotivated, and able to work independently as well as part of a team.

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