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Office Administrator

2 months ago

Malaysia Logicalis Group (DE) Full time

Why choose Logicalis?

As Architects of Change, Logicalis' focus is to design, support and execute clients' digital transformation by uniting their vision with their technology expertise and industry insights. The company, through its deep understanding of key IT industry drivers such as security, cloud, data management and IoT, can address customer priorities such as revenue growth and business, operational efficiency, innovation, risk and compliance, data governance and sustainability.

We strengthen our purpose: to design, support, and execute our customers' digital transformation by converging their vision with our technological expertise and knowledge of the industry. The brand refresh underpins both the evolution of Logicalis' positioning as well as our strategic vision for growth.

The Office Administrator supports the daily operations of the office ensuring a smooth and efficient work environment for the team.

Accountabilities:

General Administrative Support:

  • Manage emails, attending to visitors and other correspondence in a professional and efficient manner.
  • Develop office policies & protocols for employees to adhere.
  • Handle season parking, access card applications and manage lockers for all employees.
  • Application of relevant business licenses.

Procurement:

  • Manage and replenish pantry supplies (groceries) and office supplies/essentials (stationery, equipment, tools and furniture).
  • Research and vendor selection based on price, quality and delivery options.
  • Ensuring orders are placed within budget guidelines, track orders and follow up on deliveries.

Office/Vendor & Contractors Management:

  • Handle inquiries, oversee, follow up, and liaise with external parties (vendors and contractors)
  • Office maintenance (repairs, layout & design)
  • Equipment/item purchases and deliveries
  • Maintain a clean, organized, and pleasant office environment by coordinating office cleaner schedules.

Event Coordination:

  • Coordinate and arrange office events (eg: birthdays, team building, festive celebration, townhall etc.) including decorations, vendor management & payment, catering arrangements.
  • Involve in planning local ESG initiatives.

Financial and Records Management:

  • Process invoices, bills, and receipts, ensure accuracy of records and submit to Finance for payment arrangement.
  • Organize and maintain company documents and files in a secure and efficient manner (electronic and physical).

Qualifications:

  • Proven experience as an Office Administrator or similar role
  • Strong organizational and multitasking skills
  • Proficiency in office software (e.g., MS Office)
  • Excellent communication and interpersonal abilities
  • Strict discretion and confidentiality
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