administration - executive
3 weeks ago
Seeking experienced office manager to oversee day-to-day operations, provide administrative support, and manage office supplies, events, and travel arrangements.
Job Description:
- Office Management: Oversee office operations, ensuring a smooth and efficient working environment.
- Administrative Support: Provide comprehensive support to senior management and other departments, including scheduling, calendar management, and correspondence.
- Document Management: Maintain and organize company records, files, and documents.
- Procurement and Inventory: Manage office supplies, ensuring the office is well-stocked.
- Event Coordination: Plan and coordinate company events, meetings, and conferences.
- Travel Arrangements: Organize travel plans for executives and employees.
- Communication Management: Handle incoming and outgoing communications.
- Vendor Management: Liaise with external vendors and service providers.
- HR Support: Assist with HR-related tasks, including onboarding and employee records.
- Budget Tracking: Monitor and manage the administrative budget.
- Policy Implementation: Ensure company policies and procedures are followed.
- Facility Management: Oversee office facilities maintenance and upkeep.
- Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings.
- Reporting: Prepare regular reports on administrative activities and office expenses.
- Project Support: Assist in the coordination and execution of special projects.
Requirements:
- Education: Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
- Experience: At least 3 years of experience in administrative or office management roles.
- Skills: Proven experience with office coordination, scheduling, and document management; familiarity with office software and data entry; experience handling confidential information and coordinating communication between departments.
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