administration - executive

3 weeks ago


Malaysia TIME's group Full time

Seeking experienced office manager to oversee day-to-day operations, provide administrative support, and manage office supplies, events, and travel arrangements.

Job Description:

  • Office Management: Oversee office operations, ensuring a smooth and efficient working environment.
  • Administrative Support: Provide comprehensive support to senior management and other departments, including scheduling, calendar management, and correspondence.
  • Document Management: Maintain and organize company records, files, and documents.
  • Procurement and Inventory: Manage office supplies, ensuring the office is well-stocked.
  • Event Coordination: Plan and coordinate company events, meetings, and conferences.
  • Travel Arrangements: Organize travel plans for executives and employees.
  • Communication Management: Handle incoming and outgoing communications.
  • Vendor Management: Liaise with external vendors and service providers.
  • HR Support: Assist with HR-related tasks, including onboarding and employee records.
  • Budget Tracking: Monitor and manage the administrative budget.
  • Policy Implementation: Ensure company policies and procedures are followed.
  • Facility Management: Oversee office facilities maintenance and upkeep.
  • Meeting Coordination: Schedule, prepare agendas, and take minutes for meetings.
  • Reporting: Prepare regular reports on administrative activities and office expenses.
  • Project Support: Assist in the coordination and execution of special projects.

Requirements:

  • Education: Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
  • Experience: At least 3 years of experience in administrative or office management roles.
  • Skills: Proven experience with office coordination, scheduling, and document management; familiarity with office software and data entry; experience handling confidential information and coordinating communication between departments.


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