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Administrative Assistant

2 months ago

Malaysia TIME's group Full time

Administrative Assistants (Administration & Office Support)

Adastra IP has been in existence since 2004 and is built on the foundation that the success and prosperity of any business depends upon the development and establishment of distinctive products and services through innovation, design and branding.

About the Position :

Adastra IP is expanding our Patent Team and applications are invited from skilled and motivated Administrative Assistants to join our Patent Team centrally located at Bangsar which is easily accessible through a major transportation hub. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced environment.

Job Responsibilities :

  • Provide administrative support to executives and paralegals in the Patent Department.
  • Assist with preparation, filing, and maintenance of patent applications.
  • Manage and organize patent/legal documents and all other correspondences.
  • Ensure proper docketing of information for an accurate record management system.
  • Conduct research and gather information related to patent matters.
  • Communicate professionally with clients, executives, paralegals, and all members of the Firm.
  • Coordinate meetings, appointments, and any other matters as instructed by the Director of Patent Department / Head of Patent Department.
  • Maintain confidentiality and handle sensitive information with discretion.

Job Qualifications / Requirements :

  • Possess at least a Diploma; Bachelor's degree preferred (i.e. in any field).
  • 2+ years of experience in an administrative role, preferably in a legal or intellectual property setting. Fresh graduates are also encouraged to apply.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong communication skills, both written and spoken English.
  • Ability to prioritize tasks and manage time effectively.
  • Knowledge of intellectual property concepts is a plus.
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