Executive, Communications, Project Management, and Business Process

4 weeks ago

Malaysia Daimler Trucks North America LLC Full time

Job Description - Executive, Communications, Project Management, and Business Process (1 Year Contract with Agency) (MER00036EJ)

Executive, Communications, Project Management, and Business Process (1 Year Contract with Agency) Group : Mercedes-Benz Group AG

Description

1. Communications

  • Responsible for all communication initiatives, including drafting creative content to spark curiosity and strategy for both internal and external purposes for social media channels for both Malaysia and Singapore market.
  • Seeks new methods and creative strategies to increase internal and external awareness for key events
  • Prepare and deliver presentations in the company to share information
  • Plan, execute and facilitate annual Strategy Offsite and Rollout with Senior Management Team
  • Support the company's Senior Management Team with defining the strategy within the framework of the global MBM strategies.
  • Ensure strategic action plans are communicated and executed for example ,Corporate Citizenship activities (CSR) and promoting suitability awareness
  • Support on deliverables to stakeholders and other presentations as required, ie powerpoint, video presentation.
  • Support the Managing Director with all deliverables to the Head Quarters, and other presentations as required – e.g the quarterly Business Development Meetings, quarterly Supervisory Board Updates, Business Updates to Brand Partner, Townhalls, and Huddles.
  • Responsible for social intranet management and other applicable social medias.
  • Ensure social media content, articles and press releases are aligned with MBM guidelines.
  • Plan and coordinate activities for the cluster Malaysia Singapore

2. Business Control Management

  • Ensure all business controls issues are consistently remediated throughout the company in line with global requirements as identified by the global and functional business controls group for both Malaysia and Singapore market.
  • Ensure risk and audit items are appropriately addressed in the local board of management and steps are taken to mitigate future risks
  • Ensure business processes are adhering to local guidelines and global policies
  • Able to understand process flow and advice on process flows improvement
  • Advising business units on process and business controls related topics
  • Ensure all business controls issues are consistently remediated throughout the company in line with global requirements as identified by the global and functional business controls group
  • Ensure risk and audit items are appropriately addressed in the local board of management and steps are taken to mitigate future risks
  • Focus on key systems, processes and their documentation in BIC process design
  • Track and follow up on the completeness of the findings from all review bodies, assess any commonalities or recurring themes, update on the status of remediation of issues, outline upcoming reviews and assess the need for new reviews/actions based on the discussions
  • Oversee Planning and developing internal audit schedule to identify gaps in business policies and processes
  • Oversee execution of audits and ensure appropriate analysis, documentation and reporting to Management in Internal Controls Committee (ICC)
  • Ensure audit action plans of internal audits are followed up as scheduled
  • Ensure internal assessments and reviews are conducted periodically

3. Overall Project Management

  • Project planning and provide transparency within the project (scope, time, budget, risk, quality , etc)
  • Monitor and control the realization of assigned tasks and deliverables
  • Identify and resolve project issues and constraints regarding time, risks, deliverables, quality and coordinate with line management for solving those issues; adjust project baseline in case of changing needs
  • Regular communication of project progress and relevant information to Project Team, Project Lead, management and Project Steering Committee
  • myProjects coordination responsible for both Malaysia and Singapore market

4. Other assistance as required in supporting role of the Manager

Qualifications

Education:

  • Degree in Marketing/Advertising/Communications/Business Management/Project Management/Business Development or similar
  • Work experience: Audit/Marketing/Advertising/ Communications/ Business Management/Project Management/Business Development or similar
  • Industry experience : Financial Services/ Corporate Communications
  • Approximately 2 years business experience, sufficient stature within the organization to exert influence and credibility.
  • Writing and content editing skills
  • Familiarity with corporate and business practices
  • Demonstrated integrity within entity/business unit and detailed knowledge relevant internal policies , business process and guidelines
  • Experience in process mapping, process improvement and process reengineering an added advantage
  • Familiarity with corporate and local business practices and sales processes. Experience in Hire purchase industry an added advantage
  • Fluent in spoken and written English, local language is a plus
  • Very detailed oriented with keen eyes for any violation of rules
  • Strong communications and facilitation skills
  • Analytical thinking and results-oriented
  • Intercultural understanding and knowledge
  • Quick and strong learning ability
  • Application-oriented IT system knowledge
  • Microsoft office skills essential especially on Powerpoint, Excel and Words
  • Editing skills including creation of media and videos, posters and content creation (Video)

Critical and soft skills:

  • Strong analytical and problem solving skills, with ability to think creatively
  • Ability to work independently with minimal supervision
  • Team player with excellent interpersonal skills
  • Focus on punctuality and strictness, keeping timelines and budgets
  • Excellent communication skills; strong ability to communicate orally and in writing
  • Ability to handle multiple initiatives at once and work under tight deadlines with attention to detail
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