Assistant to Area Manager
4 days ago
Responsibilities:
- Take dictation and minutes and accurately enter data.
- Monitor office supplies and research advantageous deals or suppliers.
- Produce reports, presentations, and briefs.
- Coordinate with other departments to ensure smooth operations.
- Manage daily administrative tasks, including data entry and filing.
- Handle correspondence and respond to inquiries via email, phone, or WhatsApp.
- Deal with employee requests regarding air & bus ticket purchase, home leave, etc.
- Assist HR Executive for worker permit cancellation – COM.
- Update internal databases with order details (dates, vendors, quantities, discounts).
- Conduct market research to identify pricing trends.
- Evaluate offers from vendors and negotiate better prices.
- Handle tenancy for company properties, including liaising with agents & tenants, attend to tenant's complaints, arrange contractors for repair work, etc.
- Supervise the company driver and despatch personnel, coordinating their schedules, and ensuring timely and accurate delivery of documents and assigned work.
- Generate daily inventory report for checking.
- Perform stock take on a monthly basis to ensure accurate stock inventory in the warehouse; rectify any discrepancies.
- Collaborate with warehouse & logistics to coordinate special requests or arrangements needed.
- Communicate daily with the commercial team and ensure your teammate updates them on the status of client orders, summarize, compile, and email the required reports.
- Ensure documents are properly organized, maintained, and filed in a timely manner.
- Prepare, draft and/or review Memorandum (Memo) and Documents.
- Process relevant expenses claims, company payments to finance department and monitor the payment status.
- Assist and guide streaming hosts in completing live streaming tasks assigned by the company.
- Help resolve administrative issues as they arise.
- Identify and connect with content creators, maintaining regular communication and preparing necessary samples.
- Maintain or replace office equipment.
- Provide administrative support to ensure smooth office operations.
- Coordinate and schedule shipments, deliveries, and pickups.
- Assist in inventory management, including data entry.
- Perform other assignments related to Project Authority & Management Team from time to time.
Requirements:
- Excellent communication skills.
- Proficiency in Microsoft Office Suite.
- Attention to detail.
- Strong organizational skills.
- Ability to multitask and prioritize effectively.
- Basic computer skills.
- Experience in administrative roles.
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