Human Resource Executive

2 weeks ago

Butterworth, Penang, Malaysia EXPERT TRADING (M) SDN BHD Full time

We are a professional fishing tackle manufacturer, distributor, and wholesaler, headquartered in Bukit Mertajam, Penang, Malaysia. Renowned for our handmade fishing lures, we have grown into Malaysia's leading specialist snakehead fishing equipment brand, serving over 600 dealers and a thriving community of more than 400,000 loyal followers on social media.

We are committed to ESG initiatives, leading sustainable fishing efforts through biodegradable hooks, artificial bait promotion, and social impact programs that support local employment and education.

We are growing and now we are looking for talents to join our team to grow with us

We are seeking a self-driven, customer-oriented, and highly organized HR executive with strong communication and organizational skills to take on administrative tasks in our HR Department with a deep understanding of government laws and regulations to ensure compliance. As an HR executive, you will be a critical part of the HR department in managing employee recruitment, payroll, appraisal, learning, and development while maintaining HR records and assisting in driving improvements to create a positive work environment.

Job Highlights

  • Opportunities for career development in HR operations and continuous learning.
  • Competitive compensation and performance-based incentives.
  • A work culture that fosters openness, vibrancy, and ongoing learning opportunities.

POSITION SUMMARY

This position is responsible for a full spectrum of Human Resource functions including recruitment and selection, compensation and benefits, payroll processing, performance management, employee relations, industrial relations, and other HR matters. Since the HR role is newly formalized, it will include streamlining the current processes and assisting in setting up new processes and policies aligning to the organization core values and growth strategies.

PRINCIPLE DUTIES AND RESPONSIBILITIES

  • Responsible for the hiring process which includes job posting, interviewing candidates, conducting reference checks, employee orientation, and onboarding program.
  • Manage HR operations such as payroll processing, timely updating and maintaining of personal records in the HR system, tracking of service confirmation, and staff movement.
  • Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements while maintaining HR policies and procedures.
  • Prepare and maintain appropriate documentation, including Employee Handbook, letters, reports, agreements, and internal communications with high integrity to meet compliance and internal audit requirements.
  • Administer performance plans and appraisals to ensure effectiveness, compliance, and equity within the organization.
  • Assist in facilitating the people leaders to identify training & development and succession needs to grow leadership bench strength and retain talents.
  • Organize training and activities to create a positive work environment and promote employee relations for increased morale and learning culture, such as maintaining 5S in the workplace, CSR, Employee Engagement activities and team building.
  • Assist in handling all allegations of staff misconduct and administering appropriate disciplinary actions, including carrying out domestic inquiries following the requirements of the Employment Act.
  • Prepare reports and key performance metrics for management reviews to drive improvements and corrective actions.
  • Assist in implementing new processes, policies, and procedures to drive continuous improvements to achieve organization efficiency and HR service quality.
  • Maintain professional and technical knowledge by attending educational workshops, reviewing publications, establishing personal networks, and participating in professional societies.
  • Carry out, as and when required, any additional tasks and responsibilities that are reasonably compatible with this job description and objectives.

REQUIREMENTS

  • Bachelor's degree in human resources, business, communications, or related field.
  • Preferably more than 3 years of working experience in the related field.
  • Strong analytical, presentation, organizational, and problem-solving skills.
  • Possess strong interpersonal skills, with a passion for people and engagement.
  • Ability to manage sensitive and confidential situations effectively and professionally.
  • Knowledge of the Employment Act, local practices, and employment requirements.
  • Excellent written and verbal communication skills in Chinese, English, and Bahasa Malaysia.
  • Well-versed in HR applications and MS Office, especially in Word, PowerPoint presentations, and Excel.
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