Office Manager

Company Description

Do you want to develop your career and make an impact in the fast-growth, fast-moving B2B technology space?

At Informa TechTarget, you'll collaborate and grow alongside some of the industry's most respected experts. You'll work with leading brands and be exposed to world-shaping innovations. You'll apply your energy and intellect to helping clients be faster to market and faster to revenue.

We're a vibrant community of world-class practitioners – over 2000 colleagues strong – with offices in 19 locations around the world. We're traded on Nasdaq and also part of Informa PLC, a global leader in business-to-business events, digital services, and academic research in the FTSE 100.

About Informa TechTarget

Informa TechTarget (Nasdaq: TTGT) informs, influences and connects the world's technology buyers and sellers, to accelerate growth from R&D to ROI.

With an unparalleled reach of over 220 highly targeted technology-specific websites and more than 50 million permissioned first-party audience members, Informa TechTarget has a unique understanding of and insight into technology markets.

Underpinned by those audiences and their data, we offer expert-led, data-driven, and digitally enabled services that deliver significant impact and measurable outcomes to our clients. We provide our customers with:

• Trusted information that shapes the industry and informs investment
• Intelligence and advice that guides and influences strategy
• Advertising that grows reputation and establishes thought leadership
• Custom content that engages and prompts action
• Intent and demand generation that more precisely targets and converts

Our organization is committed to sustainability, diversity, wellbeing, and ethical working practices. Visit informatechtarget.com and follow us on LinkedIn.

Job Description

• Working closely with Head of Procurement & Site Operations, and other site office managers to ensure seamless alignment with business priorities and operational goals.
• Ensures the smooth and efficient operation of the office by managing general administrative functions, including travel arrangements, visa applications (if required), and onboarding & offboarding support.
• Manage office space, equipment, and supplies, ensuring efficient use and maintenance.
• Ensure compliance with health and safety regulations, including first aid and fire safety training.
• Coordinate mail and courier services, both domestic and international.
• Maintain employee records, including access passes and first aid/health compliance lists.
• Develop, manage, and monitor the office annual budget, providing regular updates to leadership.
• Coordinate with suppliers and vendors for office needs and facilities maintenance. Liaise with external vendors for procurement, facility maintenance, and event organization.
• Organize and coordinate team-building activities, training sessions, and company events to promote employee engagement.
• Support internal communications and resolve administrative concerns to foster a positive work environment.
• Support leadership in KPI tracking and strategic initiatives.
• Collaborate with internal teams (HR, IT, Finance, and Real Estate) for seamless operational support.
• Local point of contact to support HR and Finance operations, including but not limited to colleague onboarding and offboarding processes, local point of contact for third-party engagements and local banks, monitor and maintain site related employee records, expense claims, insurance and ensuring compliance with statutory regulations (if and when required).
• Multiple/cross-site support.

Qualifications

• Bachelor's degree in Business Administration or a related field (preferred).
• Proven experience in office management, site operations, or facilities coordination.
• Proven experience in managing budgets and vendor relationships.
• Familiarity with SAP, invoicing systems, and compliance requirements.
• Knowledge/certifications in first aid, fire safety, or project management are a plus.
• Strong communication skills, both verbal and written with the ability to converse effectively with senior stakeholders.
• Strong IT skills and full proficiency in Microsoft applications.

Additional Information

TechTarget, Inc., doing business as Informa TechTarget, including its subsidiaries is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex (including pregnancy), age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment. Informa TechTarget complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable federal, state or local law.

Our benefits include:

• Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it's time for the next step, we encourage and support internal job moves
• Time out: annual leave, birthday leave and the chance to work from (almost) anywhere for up to four weeks a year
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
• Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
• Recognition for great work, with global awards and kudos programmes
• As an international company, the chance to collaborate with teams around the world

We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information.

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