Administration Manager APAC

7 days ago

Kuala Lumpur, Kuala Lumpur, Malaysia TecAlliance Full time
Job Overview

We are seeking a proactive and organized Administration Manager to oversee the efficient management of our office and work environment in APAC Region. This role will be responsible for ensuring that our offices are safe, functional, and comfortable, while also managing various administrative tasks related to office operations. The ideal candidate will have excellent organizational skills, a strong ability to multitask, and a bunch of knowledge in the field of facility management, travel and insurances

Key Responsibilities

This Role is based in Kuala Lumpur and will guide and supervise for all our locations in APAC.

Facility Management:

  • Manage daily operations and maintenance of office facilities, ensuring a clean, safe, and functional workspace.
  • Coordinate with vendors and contractors for repairs, maintenance, and office improvements (e.g., cleaning services, HVAC, security, and landscaping).
  • Oversee the management of office equipment and supplies, ensuring they are stocked and well-maintained.
  • Monitor and ensure compliance with health and safety regulations, including fire safety, emergency procedures, and workplace safety standards.
  • Manage the office layout and space utilization, coordinating with management for any office reconfigurations or expansions.
  • Organize and manage office move-in/move-out logistics, including furniture and equipment relocation.

Health- & Safety:

  • Monitor and ensure compliance with health and safety regulations, including fire safety, emergency procedures, and workplace safety standards.

Administration:

  • Handle general administrative tasks, including office communications, mail distribution, and phone system management.
  • Assist in managing office scheduling, booking meeting rooms, and arranging necessary equipment or refreshments.
  • Serve as the point of contact for office-related issues, providing solutions to employees and visitors as necessary.
  • Manage relationships with service providers and ensure quality service is delivered.
  • Handle administrative support related to office supplies procurement, and coordination of company events.

Budget & Reporting:

  • Develop and manage the budget for office supplies, facility maintenance, and related operational costs.
  • Prepare regular reports on facility management activities, expenses, and inventory levels for senior management.
  • Track and control office expenses, ensuring cost-effective purchasing and efficient use of resources.

Team Collaboration:

  • Work closely with HR, IT, GRC and other departments to ensure seamless office operations.
Qualifications
  • Proven experience in facility management, office administration, or related fields.
  • Strong organizational skills with the ability to handle multiple tasks simultaneously.
  • Excellent communication and interpersonal skills to interact with vendors, employees, and management.
  • Knowledge of health and safety regulations and best practices.
  • Ability to work independently and as part of a team.
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and facility management software (experience with office management tools is a plus).
  • Strong problem-solving skills and the ability to adapt to changing priorities.
Education and Experience
  • High School Diploma or equivalent (required); Bachelor's degree in business administration, facilities management, or a related field (preferred).
  • 2+ years of experience in facility management, office administration, or related roles.
#J-18808-Ljbffr

  • APAC Office Manager

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TecAlliance Full time

    We are seeking a proactive and organized Administration Manager to oversee the efficient management of our office in the APAC Region.Key ResponsibilitiesManage daily operations and maintenance of office facilities, ensuring a clean, safe, and functional workspace.Coordinate with vendors and contractors for repairs, maintenance, and office...

  • TecAlliance Administration Manager APAC Region

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TecAlliance Full time

    We are seeking an experienced Facilities Management Coordinator to oversee the efficient management of our office in the APAC Region.Key ResponsibilitiesEnsure that our offices are safe, functional, and comfortable.Manage daily operations and maintenance of office facilities, ensuring a clean, safe, and functional workspace.This role is responsible for...

  • APAC Regional Financial Operations Manager

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Magic Mike Full time

    Job Title: APAC Regional Financial Operations ManagerWe are seeking a seasoned APAC Regional Financial Operations Manager to join our team at Magic Mike.About the Role:The successful candidate will be responsible for providing finance operations support to the regional management team in all aspects of finance and administration functions.Key...

  • HR Generalist, APAC

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Symphony Industrial AI, Inc. Full time

    IntroductionAPAC HR ExecutiveSymphony AI is an enterprise artificial intelligence (AI) SaaS company that delivers significant benefits to customers in specific industries by transforming existing business processes and enabling new insights, innovation, revenue acceleration and cost optimization. We are seeking an enthusiastic and dynamic HR Generalist to...

  • APAC HR Support Manager

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Control Risks Full time

    Job DescriptionWe are seeking an experienced HR Operations Specialist to join our APAC team. In this role, you will be responsible for providing administrative support to our regional HR operations, ensuring seamless employee onboarding, data accuracy, and compliance with internal policies and processes.

  • APAC Logistics Manager

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Businesslist Full time

    ResponsibilitiesStrategically plan and manage logistics, warehouse, transportation, and customer services.Coordinate and monitor the supply chain operations.Ensure the integrity of inventory accuracy and manage stock movements.Liaise and negotiate with suppliers, manufacturers, and customers.Resolve any arising problems or complaints.Supervise, coach, and...

  • Office Operations Supervisor APAC

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TecAlliance Full time

    TecAlliance is seeking a highly skilled Office Operations Supervisor to oversee the efficient management of our office in the APAC Region.Job DescriptionThis role will be responsible for managing daily operations and maintenance of office facilities, ensuring a clean, safe, and functional workspace.This role will be responsible for guiding and supervising...

  • Security Services Manager

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Noventiq APAC Full time

    Job SummaryNoventiq APAC is seeking a highly motivated Security Services Manager to lead our security services team in Malaysia. The ideal candidate will have a strong background in cybersecurity and be able to manage a team of security professionals.Main Responsibilities:Manage a team of security professionals to ensure delivery of high-quality security...

  • Facilities Management Coordinator APAC

    7 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia TecAlliance Full time

    TecAlliance is seeking an experienced Administration Manager to oversee the efficient management of our office in the APAC Region.Job DescriptionThis role will be responsible for managing daily operations and maintenance of office facilities, ensuring a clean, safe, and functional workspace.Coordinate with vendors and contractors for repairs, maintenance,...

  • Total Rewards Manager, APAC

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Ingredion Full time

    Location : Navi Mumbai, India / Bangkok Bangna, Thailand/ KL, MalaysiaReports to : Total Rewards Senior Manager, APAC & EMEADirect reports : NoWorkplace type : On-siteThe Total Rewards Manager, APAC will be managing total rewards programs in the APAC region. Your work will primarily focus on guiding business leaders and HR Business Partners (HRBPs) through...

  • APAC Payroll Manager

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Ørsted Full time

    Position Overview">As a Payroll Specialist, you will be part of our Global People Services APAC team, which is responsible for the accurate and timely processing of payroll for APAC employees.">Responsibilities">">Process payroll for APAC employees, primarily from Taiwan, in compliance with all applicable country regulations">Assist with data reporting for...

  • APAC Data Specialist

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Zurich 56 Company Ltd Full time

    The Role:We are seeking a Senior Data Engineer to join our APAC team. This position will focus on database administration and data engineering to create a robust and efficient data ecosystem.

  • APAC Strategy Manager

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Avanade Inc. Full time

    Location field must contain 'city, state' or a zip code to perform a radius search (e.g., Denver, CO or 46122 ). City and state must be separated by a comma followed by a space (e.g., Houston, TX ).IntroductionThe Strategy Manager will play a crucial role in helping to define and execute on the APAC strategy as part of New Horizons. This role involves a...

  • Head of HR Operations Manager APAC

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Straumann Group Full time

    Join a Global Leader in Dental Implants and OrthodonticsThe Straumann Group is a pioneering company in the dental implant industry, with a rich history of innovation and excellence. As a leading provider of solutions for tooth replacement and orthodontic treatment, we are dedicated to enhancing the quality of life for millions of people worldwide.We are...

  • APAC Strategy Manager

    1 week ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Avanade Spain SL Full time

    The Strategy Manager will play a crucial role in helping to define and execute on the APAC strategy as part of New Horizons. This role involves a balanced focus on both strategy development and governance (30%) and strategy execution (70%).The ideal candidate will have a strong background in strategic planning, project management, and governance, with the...

  • APAC Customer Success Manager

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia KNOLSKAPE Solutions Pvt. Ltd. Full time

    Customer Success Role at KNOLSKAPE Solutions Pvt. Ltd.KNOLSKAPE Solutions Pvt. Ltd. is seeking a seasoned APAC Customer Success Manager to lead our APAC Customer Success team. The ideal candidate will be responsible for driving customer satisfaction, retention, and overall success.This role involves overseeing the development and maintenance of strong...

  • Senior Marketing Manager

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia SEEK Full time

    About the RoleThis is an exciting opportunity to join our APAC Marketing Strategy team as a Senior Marketing Manager - APAC Research & Insights.You'll be responsible for managing our B2B agency research portfolio, delivering actionable insights that drive critical business decisions across APAC and local markets.

  • Sustainability Manager, APAC Region

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Metizoft AS. Full time

    Are you passionate about shaping and driving sustainable initiatives that make a real impact?We are looking for an experienced and proactive Sustainability Manager to join our team in the APAC region. Based in our Kuala Lumpur office, you will be responsible for leading our sustainability programs, ensuring compliance with both local and global...

  • Administrative Professional

    6 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia BASF SE Full time

    About the RoleWe are seeking an experienced Administrative Professional to join our team in Thailand. As a key member of our operations team, you will be responsible for delivering centralized administrative and operational tasks remotely.The ideal candidate will have a strong background in facilities management and administration, with experience working in...

  • APAC Payroll Delivery Manager

    3 days ago

    Kuala Lumpur, Kuala Lumpur, Malaysia Chubb Full time

    APAC Payroll DeliveryAs a Payroll Specialist, you will play a critical role in ensuring the timely delivery of payroll services to employees across the APAC region. The position is part of the APAC HR Operations team and supports Chubb's HR transformation journey.Key Responsibilities:Preparation, documentation, review, and validation of country payroll...