Admin Executive, Facilities

4 days ago


Kuala Lumpur, Kuala Lumpur, Malaysia Ikano Bank Full time
  • Department: Property & Facility Management
Company Description

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to mytownkl.com.my.

Job Description

KEY RESPONSIBILITIES

  • Assist HOD with the FM budget and expenses (OPEX & CAPEX).
  • Responsible for administrative works, document systemization, and upkeep.
  • Attend POI meetings and discussions with the respective department when necessary.
  • Maintain and update reports, files, and records.
  • Assist the FM team as needed.
  • Perform data entry such as HR TimeTec & attendance and ensure timely submission.
  • Assist in preparing monthly, weekly, and yearly reports.
  • Initiate, track, and follow up on insurance claims.
  • Assist in preparing preliminary contracts and agreements renewal and coordinate with the legal department.
  • Manage the FM storeroom and stocks when needed.
  • Arrange meetings, prepare agendas, and take minutes.
  • Maintain and order office supplies.
  • Receive invoices and review for accuracy.
  • Carry out any other duties instructed by management from time to time.
Qualifications
  • At least SPM/STPM OR Diploma Holder.
  • Relevant training or courses related to administrative work, e.g., office management.
  • Possess at least 1 or 2 years of experience in administrative work.
Additional Information

Motivation:

  • Passionate about growing business and people together.
  • Enjoy meeting customers and helping them by providing effective solutions.
  • Strong sense of achievement in change management.
  • A desire for continuous improvement.
  • A desire for keeping everything organized and structured.

Knowledge:

  • Verbal communication.
  • Organization.
  • Time management.
  • Microsoft Outlook, Word, Excel, and PowerPoint.
  • Calendar management.
  • Managing accounts for metering systems.
  • Producing reports.

Capabilities:

  • Analytical & Problem Solving.
  • Pleasant Personality.
  • Interaction & Interpersonal Skills.
  • Ability to remain calm under pressure.
  • Negotiation and managing people's expectations.
  • Accurate data handling and attention to detail.
  • Fast, efficient, and accurate typing skills.
  • Able to format documents appropriately and adjust content according to the task.
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