Senior Executive

1 week ago

Bayan Lepas, Penang, Malaysia Jobstreet Malaysia Full time

Add expected salary to your profile for insights.

Job Responsibilities:
  • Provide high-level secretarial and administrative support for one or more of the organisation's executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organisation's operations, procedures, and people.
  • Manage the executive's appointments and schedules and make travel arrangements to make the best use of their time. Gather, compile, verify, and analyse information for the executive to use in documents such as memos, letters, reports, speeches, presentations, and news releases. Facilitate smooth communications between the executive and other executives, managers, and employees; and between the executive and external parties such as media, customers, and the public.
  • May have access to the executive's email accounts to schedule their appointments and answer or redirect routine enquiries from internal or external sources.
  • Handle confidential information and maintain the security of the executive's records and files.
  • Maintain the executive's office and accounting records; monitor, review, and approve standard expenditures to ensure that the activities of the office are conducted within established budgets.
  • Perform other administrative tasks using independent judgement and discretion. Plan, organize, and schedule your own workload so that these activities are completed accurately and on time.
  • These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
  • The job function listed is not exhaustive and shall also include any responsibilities as assigned by the Supervisor from time to time.
Job Requirements:
  • Bachelor's Degree, preferably in business administration.
  • Administrative Support Experience: At least 3 - 5 years of experience in an executive support role.
  • Project Coordination: Proven ability to coordinate projects and manage schedules to ensure timely execution of tasks.
  • Stakeholder Communication: Strong written and verbal communication skills, with experience coordinating with multiple stakeholders across departments or regions.
  • Proficiency with Office Tools: At least Intermediate skills in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with scheduling or project management tools.
  • Exposure to Regional or Multinational Teams: Experience working with teams across multiple countries or regions is a plus.
  • Meeting Coordination: Prior experience in meetings - internal & external meetings, team events.
How do your skills match this job?

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Malaysia?
  • What's your expected monthly basic salary?
  • How many years' experience do you have as an Administration Executive?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have secretarial experience?

What can I earn as an Administration Executive?

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