Complex Assistant Purchasing Manager

3 days ago

Penang, Malaysia Marriott International, Inc Full time

**Job Number** 23115583

**Job Category** Finance & Accounting

**Location** Penang Marriott Hotel, One Marriott Drive, Penang, Malaysia, Malaysia

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Management

**HOTEL DESCRIPTION**

Perfectly positioned along Gurney Drive, a popular seafront promenade in George Town, Penang Marriott Hotel will be part of a 55-storey tower, featuring 220 rooms to enable guests to seamlessly transition between work and relaxation. A range of dining options, including a speciality restaurant, an all-day dining buffet restaurant, bar and lounge areas, will provide guests with a wide offering of local and international favorites. Guests will also be able to maintain their fitness routines while on the road, with a fully-equipped fitness center, along with an outdoor swimming pool, complete with a sun deck. This new hotel will also cater to business travelers’ every need, with a state-of-the-art business center and multi-purpose event spaces - including a 500sqm ballroom as well as 4 meeting rooms, perfect for hosting business meetings, functions and other special events. The hotel is projected to open in Q1, 2024.

**JOB SUMMARY**

Responsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Assists in formulating an approved vendors list encompassing all categories.

**CANDIDATE PROFILE**

**Education and Experience**
- 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

**CORE WORK ACTIVITIES**

**Assisting in Managing Work, Projects, Policies, and Standards for Purchasing Across Departments**
- Assists with generating and providing accurate and timely results in the form of reports, presentations, etc.
- Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
- Assures sanitation compliance.
- Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
- Orders all food and beverage based on business needs.
- Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
- Assists in enforcing first in/first out inventory rotation for all storeroom products.
- Maintains sanitation and safety standards as specified in the brand guidelines.
- Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
- Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
- Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
- Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
- Uses existing computer programs to perform daily and period end food and beverage costs.
- Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
- Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).
- Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.
- Calculates figures for food and beverage inventory.
- Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
- Assists in receiving and inspecting all deliveries.
- Maintains an accurate controllable log and beverage perpetual.
- Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
- Demonstrates knowledge of job-relevant issues, products, systems, and processes.
- Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
- Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
- Demonstrates knowledge and proficiency of A.S.I. standards.

**Maintaining Finance and Accounting Goals**
- Submits reports in a timely manner, ensuring delivery deadlines.
- Ensures profits and losses are documented accurately.
- Achieves and exceeds goals including performance goals, budget goals, team goals, etc.
- Develops specific goals and plans to prioritize, organize, and accomplish your work.
- Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

**Additional Responsibilities**
- Analyzes information and evaluates results to choose the best solution and solve problems.
- Interacts with kitchen staff, vendors and Executive Chef.
- Uses existing computer programs effectively to post invoices, update items and costs.
- Attends and participates in all pertinent meetings.
- Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control

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