Admin Assistant
5 months ago
**Company: Adore Fragrance sdn bhd**
**Key Responsibilities**:
- Document Management: Handle documentation processes, including organizing, filing, and maintaining records related to projects, permits, licenses, and correspondence.
- Vendor and Supplier Coordination: Communicate with vendors and suppliers to procure necessary construction materials and services, ensuring timely delivery and maintaining good vendor relationships.
- Office Supplies and Inventory Management: Manage office supplies, equipment, and inventory, ensuring adequate stock levels and coordinating with relevant teams for restocking.
- Meetings and Appointments: Plan, schedule, and coordinate meetings for construction project teams, executives, and clients, and ensure meeting rooms are prepared with necessary materials.
- Billing and Expense Management: Coordinate with the finance department to handle utility bill payments, expenses, and purchase orders related to administrative activities.
- QESH Management System Compliance: Ensure that the Quality, Environment, Safety, and Health (QESH) management system conforms to relevant standards, such as ISO 9001, ISO 14001, and ISO 45001.
- Problem-solving: Handle ad-hoc tasks and resolve administrative challenges efficiently.
- Multitasking and Prioritization: Manage multiple tasks simultaneously and prioritize effectively to meet deadlines.
**Qualifications and Skills**:
- Bachelor's degree/Diploma in business admin, or a related field.
- Excellent organizational and time management skills.
- Proficient in using office productivity software, such as Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy in handling administrative tasks.
- Ability to work independently and as part of a team.
- Prior experience in the construction industry or a related field is an advantage.
**Salary**: RM2,000.00 per month
**Benefits**:
- Health insurance
- Maternity leave
- Opportunities for promotion
- Professional development
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Batu Caves: Reliably commute or planning to relocate before starting work (required)
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