See more Collapse

HR Assistant

4 weeks ago

Johor Bahru, Malaysia Masimo Full time

**Job Summary:
The HR & Administrative Executive provides high-level support to HR Manager by monitoring attendance, collecting & preparing data for reports, handling information research and requests related to HR& Admin and responsible for ensuring training records and plan are maintain accordance with Company procedures and support corporate initiatives by performing Clerical HR/Admin & Training functions and others ad-hoc task as required from time to time.

**Duties & Responsibilities:
- greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. In addition, they maintain calendars for appointments, sort mail, make copies, and plan travel arrangements. Support Manager utilizing the highest level of confidentiality and business professionalism.
- Develop positive working relationships and communicate effectively with team members, colleagues, senior level executives and other Executive Assistants.
- Administers Attendance system Direct /Indirect Line, projects and/or processes specific to the operating unit served.
- Manage confidential communications and files.
- Manage calendars, internal and external business meetings, conference calls etc.
- Draft and edit correspondence, spreadsheets, graphs, statistics, reports and presentation material.
- Follow-up on internal and external department requests.
- Process expense reports and reconcile data
- Work closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities.
- Anticipate future needs and deadlines.
- Participate in compensation surveys, ensures timely completion and accuracy, and analyzes the results.
- Assist in Audits and prepare data
- Assist in Checking Daily Attendance system
- Assist in preparing monthly Work Schedule in the Attendance System & cross check with Respective Department
- Assist / Support in Leave /Medical management.

**IN-HOUSE Contractor Management - DL**
- Checking monthly manpower invoices via Department for contractor’s attendance, OT, Salary & Claims
- Assist on the renewal of agreement between Masimo & Contractors.
- Assist to ensure that In-House contractors follow the Rules & Regulations Local Government and Masimo Corporate Work Ethic/Contract guideline on Manpower Contract, cost and workers personal detail for Masimo HR records.
- Arrange and assist monthly meetings between Masimo & In House Contractors.

**Training**:

- To prepare training schedule and coordinate training related to the quality system:

- Administers the training system to ensure compliance with QSR and ISO requirements
- Assist to updates training curricula by position and job role
- Ensure training system, training records and database is kept up to date
- Reports compliance issues as they arise and reports to senior Management periodically
- Coordinates training presentation and aids; organizes team training and system administration
- Performs other duties or special projects as assigned

**Minimum & Preferred Qualifications and Experience:
**Minimum Qualifications**:

- Minimum 5 years of executive HR /Administrative & Training support
- Advanced Skills in Microsoft Office products, including Word, Excel, PowerPoint, Visio, Internet & MS Team
- Works independently, deadline-focused, detail-oriented, self-motivated, and pro-active
- Excellent inter-personal skills and the ability to work with: Managers, executives, colleagues, departments, and clients
- Strong written and verbal communication skills
- Strong analytical and organizational skills
- Demonstrated ability to handle highly sensitive and/or confidential information
- Ability to react with appropriate level of urgency to situations and events that require quick respons

**Preferred Qualifications**:

- Experienced in the HR Management System
- Providing Executive support to all level in a large publicly held organization is preferable.

**Education**:

- High School/Certificate/Diploma/Degree or any other relevant certificate that may be considered in lieu of a Dip/degree

Physical requirements/Work Environment
This position primarily works in an office environment. It requires frequent sitting, standing, walking. Daily use a computer, phone and other computing and digital devices is required. May stand or sitting for extended periods when facilitating meetings or walking in the facilities. Ability to operate a motor vehicle and maintain a valid Driving license is required.

The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods.

We have other current jobs related to this field that you can find below

  • HR Assistant

    2 weeks ago

    Johor Bahru, Malaysia Big Fat Smile Sdn Bhd Full time

    As an **HR Assistant** at Big Fat Smile Sdn Bhd, you will play a vital role in supporting the human resources department in various administrative tasks and initiatives. You will contribute to maintaining a positive work environment and ensuring the smooth functioning of HR processes within the company. This position offers an excellent opportunity to...

  • HR Assistant

    3 weeks ago

    Johor Bahru, Malaysia JTC CONCEPT SDN BHD Full time

    We are seeking a proactive and detail-oriented HR Assistant to join our Human Resources team. The HR Assistant will play a key role in supporting various HR functions and ensuring the smooth operation of day-to-day HR activities. **Responsibilities**: - Assist with the recruitment process by posting job openings, screening resumes, and scheduling...

  • HR Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia AGENSI PEKERJAAN DREAM-JOB SDN BHD Full time

    HR ASSISTANT (MANDARIN SPEAKING) - BASED IN SINGAPORESALARY $2500 - $3500JOB RESPONSIBILITIES Provide clerical and administrative support within the HR department Assist HR Department on the whole recruitment cycle and training sessions. Assisting the HR Department with day to day operations of the HR functions and duties. Contact point for employee in...

  • HR Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia JTC CONCEPT SDN BHD Full time

    We are seeking a proactive and detail-oriented HR Assistant to join our Human Resources team. The HR Assistant will play a key role in supporting various HR functions and ensuring the smooth operation of day-to-day HR activities.Responsibilities: Assist with the recruitment process by posting job openings, screening resumes, and scheduling interviews...

  • HR Assistant

    3 days ago

    Johor Bahru, Malaysia SRI BINTANG ACADEMY SDN BHD Full time

    **Responsibilities**: - Support all internal and external HR-related inquiries or requests. - Maintain digital and electronic records of employees. - Serve as point of contact with benefit vendors and administrators. - Maintain calendars of the HR management team. - Oversee the completion of compensation and benefit documentation. - Assist with performance...

  • HR Assistant

    7 days ago

    Johor Bahru, Malaysia Agensi Pekerjaan Nala Sdn Bhd Full time

    Fruits and vegetables retailer at Desa Cemerlang, JB is hiring a HR Assistant in handling the full spectrum of HR duties. Able to work independently with minimum 1 year working experience as HR generalist and familiar with Employment Act 1955. **Job Types**: Full-time, Permanent **Salary**: RM2,000.00 - RM2,500.00 per month Schedule: - Monday to Friday

  • HR Assistant

    3 weeks ago

    Johor Bahru, Malaysia Sunward Pharmaceutical Sdn. Bhd. Full time

    Key Responsibilities: - Monitor and verify employee attendance records. - Maintain accurate and up-to-date attendance databases. - Participate in end to end recruitment for lower level positions. - Support hiring managers during the interview process. - Perform general administrative tasks such as filing, data entry, and document management. - Prepare and...

  • HR Assistant

    2 months ago

    Johor Bahru, Malaysia Raffles Education Full time

    Assist in payroll administration include but not limited to preparation of monthly report, gathering and examine time sheet. - Prepare weekly and monthly HR reports, statistics and data for submission upon request. - Liaise with insurance broker to maintain and update employee’s healthcare coverage, ad-hoc medical claims and etc. - Responsible for HR...

  • HR Assistant

    2 days ago

    Johor Bahru, Malaysia Raffles Education Full time

    Assist in payroll administration include but not limited to preparation of monthly report, gathering and examine time sheet. - Prepare weekly and monthly HR reports, statistics and data for submission upon request. - Liaise with insurance broker to maintain and update employee’s healthcare coverage, ad-hoc medical claims and etc. - Responsible for HR...

  • HR Admin Assistant

    3 days ago

    Johor Bahru, Malaysia MIDAS MERGE SDN. BHD Full time

    Administrative Support - **Documentation**: Maintain and update employee records, ensuring accuracy and confidentiality. - **Filing**: Organize and manage paper and electronic files, including personnel files and HR documents. - **Scheduling**: Coordinate and schedule appointments, interviews, and meetings for the HR department. Employee Relations -...

  • HR Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia Raffles Education Full time

    Assist in payroll administration include but not limited to preparation of monthly report, gathering and examine time sheet. Prepare weekly and monthly HR reports, statistics and data for submission upon request. Liaise with insurance broker to maintain and update employee's healthcare coverage, adhoc medical claims and etc. Responsible for HR database &...

  • HR Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia Agensi Pekerjaan Nala Sdn Bhd Full time

    Fruits and vegetables retailer at Desa Cemerlang, JB is hiring a HR Assistant in handling the full spectrum of HR duties.Able to work independently with minimum 1 year working experience as HR generalist and familiar with Employment Act 1955.Job Types: Full-time, PermanentSalary: RM2, RM2,500.00 per monthSchedule: Monday to Friday

  • HR Assistant

    2 months ago

    Johor Bahru, Malaysia Masimo Full time

    **Job Summary**: **Duties & Responsibilities**: - Maintain employee records and HR databases, ensuring accuracy and completeness of information. - Coordinate onboarding activities for new hires, including orientation sessions and the completion of required paperwork. - Support employee relations initiatives by assisting with investigations, documenting...

  • HR Assistant

    2 months ago

    Johor Bahru, Malaysia Agensi pekerjaan VA Sdn Bhd Full time

    Job Description: **Responsibilities**: - Assist with day-to-day operations of the HR functions and duties - Provide clerical and administrative support to Human Resources executives - Compile and update employee records (hard and soft copies) - Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training,...

  • HR Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia futurefood sdn bhd Full time

    HR and Admin AssistantHRMonitor, update and maintain daily attendance, leaves, and medical expenses.Assist Executive in all payroll or other HR related matters.Provide HR service to employees such as company rules and regulation, renewal insurance and panel.Arrangement for the new recruit and resignation staff all the related matters.Support day-to-day HR...

  • HR Assistant/ HR Clerk

    2 months ago

    Johor Bahru, Malaysia Faire Holdings Sdn. Bhd. Full time

    **Responsibilities**: - Oversee full spectrum of HR function and strategy including payroll, performance management, compensation and benefits, employee relations, recruitment, training - Assisting with day to day operations of the HR functions and duties - Organize and manage employee records - Assists in the recruitment process - Addressing employee...

  • Assistant HR Manager

    2 weeks ago

    Johor Bahru, Malaysia Ambition Full time

    **Job details**: Posted 16 April 2024 SalaryNegotiable LocationJohor Bahru Job type Permanent DisciplineHuman Resources Reference272533_1713262998 **Key Responsibilities**: - Assist in developing, implementing, and revising HR policies, procedures, and strategies. - Serve as a point of contact for employee inquiries, concerns, and grievances,...

  • HR Admin Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia MIDAS MERGE SDN. BHD Full time

    Administrative Support- Documentation: Maintain and update employee records, ensuring accuracy and confidentiality.- Filing: Organize and manage paper and electronic files, including personnel files and HR documents.- Scheduling: Coordinate and schedule appointments, interviews, and meetings for the HR department.Employee Relations- Support: Assist employees...

  • HR Assistant

    1 week ago

    Johor Bahru, Johor, Malaysia Masimo Full time

    **Job Summary: The HR & Administrative Executive provides high-level support to HR Manager by monitoring attendance, collecting & preparing data for reports, handling information research and requests related to HR& Admin and responsible for ensuring training records and plan are maintain accordance with Company procedures and support corporate initiatives...

  • HR Assistant

    3 weeks ago

    Johor Bahru, Malaysia MUZART INTERNATIONAL SDN BHD Full time

    Job Duties: - Assisting with day-to-day operations of the HR functions and duties - Providing clerical and administrative support to Human Resources executives - Compiling and updating employee records - Properly handle complaints and grievance procedures - Conduct initial orientation to newly hired employees Job Requirements: - Experience as an HR...